Automated Caregiver Overtime Risk Digest
Every morning, WebRun opens AxisCare, calculates each caregiver's scheduled hours for the current week, flags anyone within 5 hours of the overtime threshold, logs the data in a Google Sheet, and posts an internal Slack digest to the scheduling team so shifts can be rebalanced before overtime costs kick in.
How do I get a daily caregiver overtime risk report for my home care agency?
Every morning, WebRun calculates each caregiver's scheduled hours in AxisCare, flags anyone within 5 hours of the overtime threshold, logs the data in a color-coded Google Sheet, and posts a ranked digest to Slack. Schedulers see who is at risk before the day's shifts are locked in, so overtime costs are avoided before they accrue.
- Overtime costs are spotted and preventable before shifts are locked in
- Schedulers get a ranked risk list every morning before the day starts
- A weekly trend sheet shows which caregivers are consistently near threshold
Built for home care agencies · home health schedulers · HR managers · payroll coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.axiscare.comin a real browser with your saved login - no setup, no API keys. -
1
AxisCare - calculate weekly hours per caregiver
axiscare.com
WebRun opens AxisCare to calculate weekly hours per caregiver. - Open AxisCare and navigate to the caregiver schedule for the current week
- Calculate total scheduled hours for each active caregiver from Monday through Sunday
- Flag caregivers with 35 or more scheduled hours (within 5 hours of the standard 40-hour overtime threshold)
- Note the caregiver name, total hours scheduled, and remaining capacity before overtime
Done when Every caregiver at or near overtime risk is listed with their hours scheduled and remaining capacity.
-
2
Google Sheets - log overtime risk data
google.com
WebRun opens Google Sheets to log overtime risk data. - Open the overtime risk tracking Google Sheet
- Update each caregiver's row with their current-week scheduled hours and overtime risk status
- Color-code rows: red for over 40 hours, amber for 35 to 40 hours
- Log the date so the weekly trend is visible over time
Done when The overtime risk sheet is updated with today's caregiver hours and risk status.
-
3
Slack - post daily overtime risk digest
slack.com
WebRun opens Slack to post daily overtime risk digest. - Post a morning overtime risk digest to the scheduling Slack channel
- List at-risk caregivers sorted by hours remaining before overtime, most urgent first
- Include the total hours scheduled and hours remaining before the threshold
- Note any caregiver already over 40 hours with a critical flag
Done when Schedulers have today's overtime risk list in Slack before the day's scheduling begins.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change any schedules automatically?
No. WebRun only surfaces the risk and posts the digest. All shift rebalancing decisions are made by your schedulers, who can then act in AxisCare with full context.
What overtime threshold does it use?
The default threshold is 40 hours per week with a warning at 35 hours. You can adjust both numbers during setup to match your agency's policies and state-specific overtime rules.
What if a caregiver has already hit overtime?
Caregivers already over 40 hours are flagged as critical at the top of the Slack digest and marked red in the Google Sheet, so schedulers can reassign upcoming shifts immediately.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.