Send punch-list and warranty service reminders to homeowners on schedule
Every Monday, WebRun opens Buildertrend, finds every open punch-list item and homes whose warranty service window is approaching, drafts a reminder email for each homeowner in Gmail, and optionally queues an SMS via Twilio for your team to approve before anything is sent to a client.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically remind homeowners about open punch-list items and warranty service?
Every Monday, WebRun opens Buildertrend, finds every home with an open punch-list item or a warranty service window due within 30 days, drafts a personalised reminder in Gmail, and queues an SMS via Twilio for SMS-preferred homeowners. Every message waits for team approval before any homeowner receives it.
- Every homeowner with an open punch-list item hears from your team before they have to call
- Warranty windows are tracked 30 days ahead so scheduling is never last-minute
- All outreach is reviewed by a human before it leaves your team
Built for home builders · warranty service coordinators · residential project managers · custom home builders
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.buildertrend.netin a real browser with your saved login - no setup, no API keys. -
1
Buildertrend - find open punch-list items and warranty windows
buildertrend.com How to Automate Buildertrend
WebRun opens Buildertrend to find open punch-list items and warranty windows. - Open Buildertrend and go to the Warranty section
- Find all homes with an open punch-list item or a warranty service window due within the next 30 days
- Capture the homeowner name, address, item description, and scheduled service date for each
Done when All homes with open punch-list items or upcoming warranty windows are listed.
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2
Gmail - draft email reminder for each homeowner
gmail.com How to Automate Gmail
WebRun opens Gmail to draft email reminder for each homeowner. - Draft a personalised reminder email for each homeowner describing the open item or upcoming service window and the expected next step
- Leave every draft unsent in Gmail for your team to review and approve before sending
- Do not send any homeowner communication automatically.
Done when A Gmail draft reminder exists for every homeowner with an open punch-list item or upcoming warranty window.
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3
Twilio - queue optional SMS reminder for review
twilio.com How to Automate Twilio
WebRun opens Twilio to queue optional SMS reminder for review. - For homeowners flagged as preferred SMS contacts, queue a short SMS reminder via Twilio
- Leave the SMS in draft or pending state for human approval before dispatch
- Never send SMS messages to homeowners without explicit team approval.
Done when SMS reminders are queued in Twilio for review for every homeowner with an SMS preference flag.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text or email homeowners automatically?
No. Every email draft and SMS are queued for review and require a team member to approve before anything reaches a homeowner.
How far out does it look for upcoming warranty windows?
It flags homes with a warranty service date within the next 30 days by default, giving your team time to schedule and confirm before the window opens.
What if a punch-list item was already resolved this week?
It reads the live status in Buildertrend each Monday, so any item marked complete or closed is skipped automatically.
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