Automated Buildertrend Compliance Deadline Tracker
Every Monday, WebRun opens Buildertrend, scans every active job for upcoming permit expiry dates, scheduled inspections, and lien waiver deadlines, logs each into a Google Sheets compliance calendar, and posts a prioritised list of what is due this week and next to Slack so your team never misses a deadline.
How do I automatically track permit and inspection deadlines across all my construction jobs?
Every Monday, WebRun scans every active Buildertrend job for permit expiries, scheduled inspections, and lien waiver deadlines, logs them in a prioritised Google Sheets compliance calendar, and posts a Slack alert covering everything due in the next 14 days. Your team always knows what needs action before a deadline lapses.
- Every permit, inspection, and lien waiver deadline across all active jobs is visible each Monday
- Overdue items are surfaced immediately, not discovered at audit time
- Compliance calendar in Google Sheets stays current without manual entry
Built for home builders · construction project managers · residential permit coordinators · general contractors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.buildertrend.netin a real browser with your saved login - no setup, no API keys. -
1
Buildertrend - scan jobs for compliance deadlines
buildertrend.com
WebRun opens Buildertrend to scan jobs for compliance deadlines. - Open Buildertrend and go to each active job
- Read the permit expiry dates, scheduled inspection dates, and any lien waiver deadlines logged in the job documents or notes
- Flag any item due within the next 14 days as urgent
Done when All compliance deadlines across active jobs are captured and flagged by urgency.
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2
Google Sheets - log and prioritise the compliance calendar
google.com
WebRun opens Google Sheets to log and prioritise the compliance calendar. - Update the compliance calendar sheet with the latest deadline data for each job
- Sort by due date so the nearest deadlines appear at the top
- Mark any deadline already passed as overdue in the sheet
Done when The compliance calendar sheet is current and sorted by urgency.
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3
Slack - post this week and next week deadline list
slack.com
WebRun opens Slack to post this week and next week deadline list. - Post a compliance alert to the operations channel listing everything due in the next 14 days
- Lead with overdue items, then urgent, then upcoming
- Include the job name, deadline type, and exact due date for each item
Done when The team has this week's compliance deadline list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it file permit renewals or schedule inspections automatically?
No. WebRun surfaces the deadlines and flags what is urgent. Your team takes any action on permits or inspections.
What types of deadlines does it track?
It reads permit expiry dates, scheduled inspection dates, and lien waiver deadlines recorded in Buildertrend job notes and documents.
What if a deadline date is not recorded in Buildertrend?
Missing data appears as a gap in the sheet and is flagged in the Slack post so your team knows which job records need to be updated.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.