Automated Buildertrend Incident and Exception Alerts
Every morning, WebRun opens Buildertrend, scans daily logs for incident notes and flags missed schedule milestones and overdue tasks across all active jobs, logs each exception to a Google Sheets incident register, and posts a prioritised alert to Slack so your team can respond before issues compound.
How do I automatically get alerted to job site incidents and schedule exceptions in Buildertrend?
Every morning, WebRun scans Buildertrend daily logs and the scheduling view for incidents, missed milestones, and overdue tasks across all active jobs, logs each exception in a Google Sheets incident register with a severity rating, and posts a prioritised Slack alert so your team can respond the same morning before issues compound.
- Every job site incident and missed milestone surfaces the same morning it is logged in Buildertrend
- High severity exceptions lead every daily Slack alert for immediate triage
- Incident register in Google Sheets builds a searchable history for every active job
Built for home builders · construction operations managers · site superintendents · residential project directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.buildertrend.netin a real browser with your saved login - no setup, no API keys. -
1
Buildertrend - scan daily logs and tasks for incidents and exceptions
buildertrend.com
WebRun opens Buildertrend to scan daily logs and tasks for incidents and exceptions. - Open Buildertrend and review yesterday's Daily Logs across all active jobs for any incident or safety note
- Check the Scheduling view for any task that is past its due date or marked delayed
- Flag any overdue inspection or milestone that has slipped from its original date
Done when All incidents, overdue tasks, and missed milestones from the last 24 hours are captured.
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2
Google Sheets - log each exception to the incident register
google.com
WebRun opens Google Sheets to log each exception to the incident register. - Append each exception to the incident register sheet with the job name, exception type, date, and a brief description
- Mark the severity as High, Medium, or Low based on the type of exception
- Record the time the exception was logged
Done when Every exception is logged in the incident register with its severity and details.
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3
Slack - post prioritised exception alert
slack.com
WebRun opens Slack to post prioritised exception alert. - Post a prioritised exception alert to the operations channel, leading with High severity items
- For each exception, include the job name, exception type, and the detail from the daily log or task
- Include a count of total exceptions across all jobs for the day
Done when The team has today's exception alert in Slack before the morning standup.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it notify clients or subs about incidents automatically?
No. The exception alert is an internal Slack post for your operations team only. Any external communication about an incident remains entirely in your team's hands.
What counts as a High severity exception?
Safety incidents, missed inspection deadlines, or a schedule milestone slipping by more than 3 days are flagged High. Your team can customise the thresholds.
How does it know if a daily log note is an incident versus routine?
It looks for keywords in Buildertrend daily log entries such as injury, damage, delay, failed inspection, or weather stop, and flags those logs for inclusion in the alert.
Related templates
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