Automated Hey Paper Trail Expense Export
Every Monday, WebRun opens the Paper Trail in your Hey account, reads each receipt email and its attachments, records the vendor, date, and amount, books a filing block in Google Calendar with the full list attached, and texts you the weekly total through Twilio.
How do I turn my Hey Paper Trail receipts into an expense record?
Every Monday, WebRun opens the Paper Trail in your Hey account, reads each receipt email and its attachments, and records the vendor, date, and amount. It books a filing slot in Google Calendar and texts you the weekly total through Twilio, so an expense claim is no longer a search through email.
- Receipts are recorded weekly instead of hunted at quarter end
- Every entry carries a vendor, a date, and an amount
- Unreadable amounts are flagged rather than guessed
Built for freelancers · small business owners · consultants · solo operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.hey.comin a real browser with your saved login - no setup, no API keys. -
1
Hey - read the receipts in Paper Trail
hey.com
WebRun opens Hey to read the receipts in Paper Trail. - Open Hey and go to Paper Trail
- Read every receipt filed since the last run, including the attachments on each one
- Record the sender or vendor, the date, the amount, and the currency
- Note which receipts carry a PDF or image attachment and which are text only
- Group the receipts by vendor so a repeating subscription is easy to see
- Flag any receipt where the amount could not be read, rather than guessing at a number
Done when Every receipt in Paper Trail since the last run has a vendor, a date, and an amount.
-
2
Google Calendar - book the filing slot with the list
calendar.google.com
WebRun opens Google Calendar to book the filing slot with the list. - Add a short expense filing block to your own calendar for later in the week
- Put the receipt count and the weekly total in the event title
- Write the full receipt list into the event description: vendor, date, amount, and whether an attachment exists
- Invite nobody. Any invitation to an accountant or a colleague is left for you to send
Done when This week's filing block is on your calendar with the receipt list attached.
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3
Twilio - text you the weekly total
twilio.com
WebRun opens Twilio to text you the weekly total. - Send a short SMS from Twilio to your own number with the week's receipt count and total
- Name any receipt whose amount could not be read so it gets a manual look
- Only your own registered numbers are texted. A message to any number outside that list is queued for your approval instead of sent
Done when You have this week's receipt count and total by SMS.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it file the expense claim or pay anything?
No. WebRun only reads receipts and builds the list. Filing a claim, moving money, and sending anything to your accountant stay with you, and the calendar block it creates invites nobody.
What if it cannot read an amount?
It flags that receipt rather than guessing. Unreadable amounts are named in the SMS and marked in the list, so a wrong figure never enters your expense record.
Does it move or delete emails in Hey?
No. It reads Paper Trail and leaves every email exactly where it is. Nothing is archived, moved, or deleted from your account.
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