Automated Hays Hiring Pipeline Scorecard
Every Monday, WebRun opens your Hays client portal, checks how many candidates were submitted, interviewed, and offered last week across your open roles, saves a scorecard to Google Drive, and sends an urgent Twilio text if any offer deadline is within two days.
How do I track my Hays hiring pipeline every week?
WebRun checks your Hays client portal every Monday, counting candidates submitted, interviewed, and offered last week across your open roles. It saves a dated scorecard to Google Drive so you can track trends, and sends an urgent Twilio text if any offer's response deadline is within two days, so a good candidate never lapses over a missed date.
- Pipeline activity is scored every Monday without logging into Hays
- Close offer deadlines reach you by text before they lapse
- Trends across weeks are visible from a single Drive folder
Built for hiring managers · HR teams · talent acquisition leads · companies using recruitment agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.hays.comin a real browser with your saved login - no setup, no API keys. -
1
Hays - check last week's pipeline activity
hays.com
WebRun opens Hays to check last week's pipeline activity. - Open the client portal and check each open role
- Count candidates submitted, interviewed, and offered last week
- Note any offer with a response deadline in the next two days
Done when Every open role's weekly pipeline activity has been counted.
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2
Google Drive - save the scorecard
drive.google.com
WebRun opens Google Drive to save the scorecard. - Save a scorecard document with this week's numbers by role
- Compare the numbers against the prior week's file
- Keep past weeks in the same folder for an ongoing record
Done when A dated scorecard for the week is saved in Drive.
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3
Twilio - text about close offer deadlines
twilio.com
WebRun opens Twilio to text about close offer deadlines. - Send a text only for offers with a deadline in the next two days
- Name the role and candidate the offer is with
- Skip texting when no deadline is close
Done when Close offer deadlines reach you by text, not just the weekly file.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it respond to an offer or contact a candidate?
No. WebRun only reports on pipeline activity. Responding to an offer or contacting a candidate stays with you or your Hays consultant.
How does it decide a deadline is close?
Any offer with a candidate response deadline within two days triggers the Twilio text, so it doesn't get buried in the weekly scorecard.
Can I see the trend over several weeks?
Yes. Each week's scorecard is saved into the same Drive folder, so you can compare submissions, interviews, and offers over time.
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