iClassPro Automated Tuition Overdue Reminders
Every Monday, WebRun opens iClassPro, pulls every family with an overdue tuition balance, drafts a polite reminder email in Gmail for each account, and posts the week's outstanding list to Slack so the front desk can follow up on large balances.
How do I automatically chase overdue gymnastics tuition payments?
WebRun opens iClassPro every Monday, finds every family with an overdue tuition balance, and drafts a polite reminder in Gmail for staff to review before sending. It then posts a ranked Slack digest of outstanding balances so the front desk can prioritize follow-up calls on larger accounts.
- Overdue accounts receive a polite reminder every week without manual outreach
- Large balances are flagged for a personal call instead of a form email
- Staff start Monday with a ranked chase list in Slack
Built for gymnastics gym owners · studio front-desk managers · cheer and tumbling gym operators · youth activity centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.iclasspro.comin a real browser with your saved login - no setup, no API keys. -
1
iClassPro - find overdue tuition accounts
iclasspro.com
WebRun opens iClassPro to find overdue tuition accounts. - Open iClassPro and navigate to the Billing or Accounts Receivable section
- Filter for accounts with a balance past the due date
- Capture each family's name, student name, amount owed, and days overdue
- Skip any account already contacted in the past seven days
Done when Every overdue account is listed with balance, family contact, and days past due.
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2
Gmail - draft tuition reminder emails
gmail.com
WebRun opens Gmail to draft tuition reminder emails. - Draft a polite, on-brand tuition reminder for each overdue family naming the amount and due date
- For balances under the auto-approve threshold, leave the draft for staff to send
- For larger balances, add a note flagging it for a personal call instead of email
Done when A reminder draft is queued in Gmail for every overdue account.
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3
Slack - post the weekly chase list
slack.com
WebRun opens Slack to post the weekly chase list. - Post the week's overdue list to the front-desk Slack channel, sorted by days overdue
- Highlight the largest or oldest balances at the top
- Include the total outstanding amount for the week
Done when Staff have this week's tuition chase list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email parents without anyone reviewing it first?
No. Every reminder is drafted in Gmail and left for a staff member to review. Nothing is sent automatically, so you control what tone and timing reach each family.
What about families who already paid this week?
It reads the live balance from iClassPro on each run, so any account that settled since the last run is skipped automatically.
Can it handle families with multiple students on one account?
Yes. It groups by account in iClassPro, so one reminder covers all students on that family account rather than sending separate emails per student.
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