Automated MedHub Faculty Evaluation Reminders
Every Friday, WebRun opens MedHub, finds faculty who still have resident evaluations outstanding from the rotation now ending, drafts an individual reminder to each faculty member in Outlook naming the residents they still owe, leaves every draft unsent for your program director, and updates a Google Docs report tracking faculty who have missed evaluations across multiple rotations.
How do I get faculty to complete overdue resident evaluations in MedHub?
WebRun checks MedHub every Friday for faculty with resident evaluations still outstanding from the ending rotation, and drafts an individual reminder to each one in Outlook naming exactly which residents they still owe. It leaves every draft unsent for your program director and logs repeat offenders in a Google Docs compliance report for escalation.
- Faculty get a drafted reminder the same week their evaluation goes outstanding
- Repeat offenders across multiple rotations get logged instead of quietly slipping by
- Milestone data has fewer last-minute gaps because evaluations are chased continuously
Built for residency program directors · GME program coordinators · associate program directors · academic medical centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.medhub.comin a real browser with your saved login - no setup, no API keys. -
1
MedHub - find faculty with outstanding evaluations
medhub.com
WebRun opens MedHub to find faculty with outstanding evaluations. - Open MedHub and find faculty-of-resident evaluations still outstanding for the rotation now ending
- Capture the faculty member, the residents they still need to evaluate, and days since the rotation ended
- Flag any faculty member who has missed 2 or more rotations in a row
Done when Every faculty member with an outstanding resident evaluation is listed with the residents owed.
-
2
Outlook - draft the faculty reminder
microsoft.com
WebRun opens Outlook to draft the faculty reminder. - Draft a reminder to each outstanding faculty member naming the residents they still need to evaluate
- Note that the evaluations feed directly into this cycle's milestone review
- Save every reminder as a draft addressed for the program director to review before it's sent
Done when A reminder draft sits ready in Outlook for every faculty member with outstanding evaluations.
-
3
Google Docs - log repeat offenders for the program director
docs.google.com
WebRun opens Google Docs to log repeat offenders for the program director. - Open the faculty evaluation compliance report
- Add or update an entry for any faculty member flagged as a repeat offender
- Note the specific rotations missed so a pattern is visible at a glance
Done when The compliance report reflects every faculty member with a repeat pattern of outstanding evaluations.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email faculty without the program director's approval?
No. WebRun only drafts the reminder in Outlook and leaves it unsent. Your program director reviews and sends every message, so nothing reaches a faculty member automatically.
How does it decide which faculty to flag as repeat offenders?
It checks MedHub for any faculty member who has left evaluations outstanding for 2 or more rotations in a row, and logs the pattern in the Google Docs report so the program director knows who needs an escalation, not just a nudge.
What if a faculty member submits their evaluation right after the reminder is drafted?
The next Friday's run rereads MedHub's live completion status, so a submitted evaluation drops that faculty member from both the draft reminders and the compliance report.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.