File every receipt and invoice that lands in your inbox
Every night, WebRun opens Gmail, runs your saved searches for receipts and invoices, reads the supplier, date and amount off each message or attachment, applies the right label and files the thread, sends you the day's filed list in Telegram, and posts the month to date total to Microsoft Teams for the bookkeeper.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I file receipts from my email automatically?
WebRun searches Gmail every night for receipts, invoices and order confirmations, reads the supplier, date and amount off each one, then labels and archives the thread. It sends you the filed list in Telegram and posts a month to date total by supplier to your Microsoft Teams finance channel.
- The month's receipts are filed before close, not dug out of email
- Supplier and amount are captured on every filed record
- Anything ambiguous is flagged for a human instead of mislabelled
Built for bookkeepers · small business owners · freelancers · finance admins · accountants
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
mail.google.comin a real browser with your saved login - no setup, no API keys. -
1
Gmail - find and file receipts
mail.google.com How to Automate Gmail
WebRun opens Gmail to find and file receipts. - Open Gmail and run your saved searches for receipts, invoices and order confirmations from today
- Read the supplier, date, amount and currency from each message body or its attachment
- Apply your bookkeeping label, note the attachment name, and archive the thread out of the inbox
- Leave anything ambiguous unlabelled and list it as needing a human eye, rather than guessing
Done when Every receipt email from today is labelled and archived, with supplier and amount captured.
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2
Telegram - send tonight's filed list
telegram.org How to Automate Telegram
WebRun opens Telegram to send tonight's filed list. - Send yourself a Telegram list of what was filed tonight
- Give the supplier, date, amount and label for each one
- Put the items it could not classify at the bottom under a clear heading so you can sort them
Done when You have tonight's filed list and the unclassified items in Telegram.
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3
Microsoft Teams - post the month to date total
microsoft.com How to Automate Microsoft Teams
WebRun opens Microsoft Teams to post the month to date total. - Post the running month to date total to your finance channel in Microsoft Teams
- Break it down by supplier so recurring spend is visible
- Compare against the same point last month and note the difference
- Keep it internal to the channel, never sent outside the organisation
Done when The finance channel has the month to date total broken down by supplier.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it delete emails?
No. It labels and archives receipt threads so they leave the inbox but stay in your account. Nothing is deleted, and nothing is emailed or replied to.
What happens to an email it cannot classify?
It is left unlabelled and listed separately in the Telegram message under a clear heading, so a person decides rather than the wrong label being applied.
Does it read my personal email?
Only the messages your saved receipt searches return. Point it at a label or a search string and everything outside that is never opened.
Related templates
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