Track outstanding gift card liability across all your virtual brands
Every Monday, WebRun opens Stripe to pull issued and redeemed gift card totals, cross-references them with active Otter brands, and posts a brand-by-brand liability digest to Slack so your finance team knows the current outstanding balance without manual calculation.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track gift card liability across my ghost kitchen brands?
Every Monday, WebRun opens Stripe to pull issued and redeemed gift card totals for each virtual brand, then posts a brand-by-brand liability digest to Slack showing the outstanding balance and any cards expiring in the next 30 days. Significant liability increases are flagged automatically, giving your finance team a clear weekly picture without manual calculation.
- Outstanding gift card liability is visible in Slack every Monday without manual Stripe exports
- Brands with rapidly growing liability are flagged before they become an accounting problem
- Upcoming expirations are surfaced 30 days in advance so your team can plan
Built for ghost kitchen operators · finance managers · virtual brand operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
stripe.comin a real browser with your saved login - no setup, no API keys. -
1
Otter - confirm active brands for the current week
tryotter.com How to Automate Otter
WebRun opens Otter to confirm active brands for the current week. - Open Otter and note which virtual brands are currently active and accepting orders
- Confirm the brand names as they appear in Stripe to ensure correct matching
Done when Active brand list with Stripe label mapping is confirmed.
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2
Stripe - pull issued and redeemed gift card totals by brand
stripe.com How to Automate Stripe
WebRun opens Stripe to pull issued and redeemed gift card totals by brand. - Open Stripe and navigate to the gift card or coupon report
- Pull total value issued and total value redeemed for each virtual brand
- Calculate the outstanding liability (issued minus redeemed) per brand
- Note any gift cards expiring in the next 30 days
Done when Outstanding gift card liability is calculated per brand, with upcoming expirations noted.
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3
Slack - post the gift card liability digest
slack.com How to Automate Slack
WebRun opens Slack to post the gift card liability digest. - Post the weekly gift card liability digest to the finance Slack channel
- Show brand name, total issued, total redeemed, and outstanding balance for each brand
- Flag any brand where the liability has grown by more than 20% since last week
- List gift cards expiring in the next 30 days as a reminder
Done when Finance team has the weekly gift card liability digest in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it cancel or modify any gift cards in Stripe?
No. WebRun reads Stripe gift card data in read-only mode. No cards are cancelled, modified, or charged. All Stripe changes remain with your team.
What triggers a liability growth flag?
If a brand's outstanding gift card balance grew by more than 20% compared to last week's digest, it is flagged in the Slack message so your finance team can investigate.
Can it track gift cards across multiple Stripe accounts for different brands?
Yes, provided each Stripe account is connected at setup. WebRun reads each account separately and consolidates the totals into a single brand-by-brand digest.
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