Automated GaijinPot Applicant Export
Every Monday, WebRun opens GaijinPot, checks your posted roles for applicants from the past week, exports each one's role, experience, and visa status as listed to a Google Sheet, and emails you a summary of who applied.
How do I track new GaijinPot applicants in a spreadsheet?
WebRun checks your posted GaijinPot roles every Monday for applicants from the past week, reading each one's experience, location, and listed visa status. It exports every applicant to a Google Sheet organized by role, then emails you a summary, so you have a running record of who applied without checking GaijinPot yourself.
- Every applicant is tracked in one running sheet
- Roles with no applicants get flagged instead of going unnoticed
- You get a weekly summary without a GaijinPot login
Built for HR teams in Japan · recruiters · international employers · language school hiring
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.gaijinpot.comin a real browser with your saved login - no setup, no API keys. -
1
GaijinPot - pull new applicants
gaijinpot.com
WebRun opens GaijinPot to pull new applicants. - Open your posted roles and check applicants from the past week
- Read each applicant's experience, location, and listed visa status
- Skip applicants already exported from a previous run
Done when Every applicant from the past week has been reviewed.
-
2
Google Sheets - export their details
google.com
WebRun opens Google Sheets to export their details. - Add a row for each applicant with role, experience, and visa status
- Keep prior weeks in the sheet for an ongoing record
- Sort the current week's rows by role
Done when The sheet has a row for every applicant from the past week.
-
3
Gmail - email you a summary
gmail.com
WebRun opens Gmail to email you a summary. - Draft a summary email of the week's applicants by role
- Send it to you with a link to the sheet
- Note any role that received no applicants
Done when You have this week's applicant summary in your inbox.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact applicants directly?
No. WebRun only reads and exports applications. Reaching out to a candidate stays something you do yourself on GaijinPot.
Does it export the same applicant twice?
No. It checks the sheet before adding a row, so an applicant already exported in a prior week won't be duplicated.
Can it track more than one open role?
Yes. Every posted role is checked each week, and the sheet keeps applicants sorted by which role they applied to.
Related templates
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