Automated Silo Seasonal Availability Notices
Every Monday, WebRun opens Silo, checks item master and inventory data for commodities transitioning in or out of season within your lookahead window, drafts a seasonal availability notice to each affected buyer and leaves it unsent for your review, and posts your sales team a Slack heads-up on what's changing.
How do I notify buyers before a produce commodity goes out of season?
Every Monday, WebRun opens Silo and checks item and inventory data for commodities transitioning in or out of season within your lookahead window. It drafts a seasonal availability notice to each affected buyer and leaves it unsent in Gmail for your sales team to review, then posts a Slack heads-up on what's changing this week.
- Buyers get a heads-up weeks before a commodity goes out of season, not after it's gone
- Substitute items are surfaced automatically where one is on file
- Sales sees exactly who's affected in one Slack message every Monday
Built for fresh-cut produce wholesalers · produce sales teams · category and procurement managers · wholesale account managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
usesilo.comin a real browser with your saved login - no setup, no API keys. -
1
Silo - check commodities transitioning in or out of season
- Open Silo and check the item master and inventory data for commodities entering or leaving season within your lookahead window, for example 3 weeks out
- Capture the commodity, the transition date, and which buyers regularly order it
- Note the suggested substitute item where one exists
Done when Every commodity transitioning within the window is listed with its date and affected buyers.
-
2
Gmail - draft availability notices for affected buyers
gmail.com
WebRun opens Gmail to draft availability notices for affected buyers. - Draft a seasonal availability notice to each affected buyer, naming the commodity, the transition date, and any substitute
- Leave every draft unsent in Gmail Drafts for your sales team to review, personalize, and send
- Never send a substitution or availability change to a buyer without a person approving it first
Done when A reviewable notice draft exists in Gmail for every affected buyer.
-
3
Slack - post a heads-up on what's changing
slack.com
WebRun opens Slack to post a heads-up on what's changing. - Post a heads-up to the sales channel listing which commodities are transitioning this window
- Note which buyers already have a draft notice waiting in Gmail
- Flag any high-volume buyer with no substitute item on file
Done when Your sales team has this week's seasonal transition heads-up in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it notify my buyers without me reviewing it?
No. Every seasonal availability notice is drafted and left unsent in Gmail Drafts. Your sales team reviews, personalizes, and sends each one before a buyer ever sees it.
How far ahead does it flag a transition?
You set the lookahead window during setup, for example 3 weeks before a commodity goes out of season. WebRun starts drafting notices and listing the transition from that point.
Does it suggest which item to substitute?
Where a substitute is on file in Silo, it's named in the buyer draft. If no substitute is on file, WebRun flags that buyer in the Slack heads-up so your sales team can plan one.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.