Run a Customs Documentation Checklist
Every morning, WebRun opens Flexport, reviews international shipments scheduled to depart within 48 hours, runs each through a customs document checklist, logs missing items in your compliance sheet, and alerts your team in Slack so nothing clears customs with incomplete paperwork.
How can I automatically run a customs documentation checklist before international shipments?
Every morning, WebRun opens Flexport, reviews international shipments departing within 48 hours, runs each through a customs document checklist covering commercial invoices, packing lists, and HS codes, logs missing items in your compliance sheet, and alerts your team in Slack - so nothing clears customs with incomplete paperwork.
- Every international shipment checked for document completeness before departure
- Customs delays and fines avoided through proactive alerts
- Compliance log maintained automatically for audit purposes
Built for import-export teams · freight forwarders · compliance managers · international logistics teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.flexport.comin a real browser with your saved login - no setup, no API keys. -
1
Flexport - check upcoming international shipments
flexport.com
WebRun opens Flexport to check upcoming international shipments. - Open Flexport and filter to international shipments with an ETD within the next 48 hours
- For each shipment, open the Documents tab and check for: Commercial Invoice, Packing List, Bill of Lading or Air Waybill, Certificate of Origin if required, and HS codes on all line items
- Note the shipment reference, destination country, and which documents are present or missing
Done when Every outbound international shipment departing in 48 hours has been checked against the document checklist.
-
2
Google Sheets - log document gaps in compliance sheet
google.com
WebRun opens Google Sheets to log document gaps in compliance sheet. - Open the Customs Compliance sheet
- Add a row per shipment with the departure date, destination, and a column per document type showing present or missing
- Highlight rows with any missing required document in red
Done when The compliance sheet reflects the current document status for all departing international shipments.
-
3
Slack - alert team to resolve before departure
slack.com
WebRun opens Slack to alert team to resolve before departure. - Post an alert to #compliance listing shipments with missing documents and their ETD
- Sort by earliest departure so the most urgent gaps are at the top
Done when Your compliance team is alerted to every document gap with time to resolve before departure.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it submit documents to customs automatically?
No - it audits what is already on file and flags gaps. Document submission to customs authorities is always handled by your freight broker or compliance team.
How does it know which documents are required for each country?
You maintain a requirements table in the Google Sheet - one row per destination country and the mandatory documents for each. WebRun reads it fresh every run.
What if a document is uploaded to Flexport after the morning check?
Run it again manually - the checklist re-reads live document status each time, so it will show the document as present and remove the flag.
Related templates
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