Automated Stall Lease Renewal Tracking
Every morning, WebRun opens Hallpass, reads each stall's lease start, renewal, and expiry dates, makes sure a reminder sits on your Google Calendar ahead of every key date, and posts a Slack heads-up of the leases renewing or expiring in the next window, so no renewal or notice deadline slips by.
How do I automatically track food hall stall lease renewals and expiry dates?
Every morning, WebRun reads each stall's lease start, renewal, and expiry dates in Hallpass, makes sure a reminder sits on your Google Calendar ahead of every deadline, and posts a Slack list of the leases coming due in your chosen window. No renewal or notice date slips by, and you handle each conversation yourself.
- No renewal or notice deadline is missed across the hall
- Every key lease date carries a calendar reminder before it arrives
- Upcoming renewals surface in Slack in your chosen look-ahead window
Built for food hall operators · market hall managers · commercial leasing managers · multi-vendor venue owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.hallpasshq.comin a real browser with your saved login - no setup, no API keys. -
1
Hallpass - read each stall's lease dates
hallpasshq.com
WebRun opens Hallpass to read each stall's lease dates. - Open Hallpass and read each active stall's lease start, renewal, and expiry dates
- Capture any notice period or break clause recorded against the lease
- Flag leases whose renewal or notice deadline falls within your look-ahead window
Done when Every stall's key lease dates and upcoming deadlines are captured.
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2
Google Calendar - set reminders before key dates
calendar.google.com
WebRun opens Google Calendar to set reminders before key dates. - Open Google Calendar and check a reminder exists ahead of each renewal, notice, and expiry date
- Create any missing reminder with the stall name and the deadline it protects
- Avoid duplicates by skipping dates that already have a reminder
Done when Every key lease date has a matching reminder on your calendar.
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3
Slack - post the upcoming renewals list
slack.com
WebRun opens Slack to post the upcoming renewals list. - Post a short Slack list of leases renewing, needing notice, or expiring in the next window
- Order it by nearest deadline first with the stall and date
- This is an internal management digest, so post it straight to the channel
Done when Your team has today's upcoming-lease list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact vendors or agree renewals on its own?
No. WebRun only sets your calendar reminders and posts an internal Slack list. It never messages a vendor or commits to a renewal. You handle every lease conversation yourself.
How far ahead does it warn me?
As far ahead as you choose. Set a look-ahead window, such as 90 days, and WebRun flags any renewal, notice, or expiry date falling inside it, so you never miss a notice deadline.
Will it create duplicate calendar reminders?
No. WebRun checks your Google Calendar first and only adds a reminder where one is missing, so each key lease date has a single reminder rather than repeats every morning.
Related templates
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