Keep students progressing
Every Monday, WebRun opens Talon Systems ETA, reviews each student's stage-check progress, flags students who have not advanced in more than two weeks, drafts a check-in email for each stalled student in Gmail for instructor review, and posts a Slack summary so your team can reach out before a student disengages.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track and flag students who are stalled between stage checks?
Every Monday, WebRun reviews student stage-check records in Talon Systems ETA, flags anyone who has not advanced in more than two weeks, posts a Slack alert to the assigned instructor, and drafts a personalized check-in email in Gmail for the instructor to review and send, so no student quietly drops out.
- Stalled students are flagged every Monday before they disengage
- Instructors see a ranked list in Slack without digging through ETA records
- Check-in email drafts are ready for review so outreach takes seconds
Built for chief flight instructors · flight school administrators · flight training directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
talonsystems.comin a real browser with your saved login - no setup, no API keys. -
1
Talon Systems - review stage-check progress
talonsystems.com
WebRun opens Talon Systems to review stage-check progress. - Open Talon Systems ETA and navigate to the student progress records
- Read each student's current stage and the date of their last stage-check activity
- Flag any student who has not advanced or shown stage activity in more than 14 days
Done when All students stalled for more than 14 days are identified with their current stage and last activity date.
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2
Slack - alert instructors to stalled students
slack.com How to Automate Slack
WebRun opens Slack to alert instructors to stalled students. - Post a Slack message to the instructor channel listing each stalled student, their current stage, and days since last progress
- Mention the assigned instructor for each student so they can follow up
- Note how many check-in email drafts are waiting in Gmail
Done when Instructors have a Slack alert listing all stalled students and know that check-in drafts are ready.
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3
Gmail - draft check-in emails for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft check-in emails for review. - Draft a friendly check-in email for each stalled student asking about their availability and progress
- Reference the student's current stage and last activity to make the message feel personal
- Save each draft in Gmail for the assigned instructor to review and send. Do not send automatically
Done when A Gmail draft check-in email is ready for each stalled student, awaiting instructor review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email students without the instructor reviewing first?
No. WebRun only drafts the check-in email in Gmail and alerts the instructor in Slack. No email reaches a student until the assigned instructor opens the draft and chooses to send it.
How long does a student need to be inactive before they are flagged?
The default threshold is 14 days without stage-check progress in Talon Systems ETA. You can adjust this during setup to match your school's training pace and re-engagement policy.
What if a student has been on a planned break?
Instructors see the full context in the Slack alert before acting on any draft. If a student is on a known leave, the instructor simply ignores or deletes the draft. You stay in full control.
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