Automated Fleetio Preventive Maintenance Reminders
Every morning, WebRun opens Fleetio, scans every vehicle for upcoming preventive maintenance intervals by mileage and time, ranks the ones due within the next 14 days, and posts a prioritized service list to your Slack fleet channel so nothing slips through the cracks.
How do I get daily preventive maintenance reminders from Fleetio?
WebRun opens Fleetio every morning, finds every vehicle with a preventive maintenance reminder due within 14 days, ranks them by urgency, and posts the prioritized list to Slack. Your team sees overdue units flagged at the top, with service type and interval details, so no PM slips past without action.
- No vehicle slips past its PM interval unnoticed
- Overdue units are flagged at the top of each morning's list
- Team gets a ranked action list without manually checking Fleetio
Built for fleet managers · transportation operations · field service teams · logistics companies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.fleetio.comin a real browser with your saved login - no setup, no API keys. -
1
Fleetio - scan PM due dates and intervals
fleetio.com
WebRun opens Fleetio to scan PM due dates and intervals. - Open Fleetio and navigate to Maintenance and then Service Reminders
- Filter for reminders due within the next 14 days by mileage or time interval
- Capture vehicle name, unit number, service type, due date, and current odometer for each
- Sort by urgency: overdue first, then nearest due date
Done when Every vehicle with a PM reminder due in the next 14 days is listed with its details.
-
2
Slack - post prioritized service reminder list
slack.com
WebRun opens Slack to post prioritized service reminder list. - Post the prioritized list to the fleet maintenance Slack channel
- Lead with any vehicles already overdue, flagged clearly
- Include vehicle name, service type, and days or miles remaining for each entry
Done when Your team has today's PM due list in Slack with overdue units flagged at the top.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it schedule the service appointments automatically?
No. WebRun posts the due list to Slack for your team to review and book. Scheduling a work order is a human action so your shop capacity and vendor availability are factored in.
How does it track both mileage-based and time-based intervals?
It reads whichever trigger Fleetio fires first, matching your existing service reminder configuration, so oil changes by mileage and annual inspections by calendar date are both caught.
What if a vehicle already has an open work order for the same service?
Fleetio marks those reminders as in-progress, and WebRun skips them to keep the list clean and focused on vehicles that still need attention.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.