Automated Fleetio Asset Utilization Report
Every Monday, WebRun opens Fleetio, retrieves the past week's mileage and service hours for every vehicle, calculates each unit's utilization rate against your target capacity, identifies underused and overused vehicles, and logs the ranked report to Google Sheets so your fleet planner can make informed rotation and disposal decisions.
How do I track fleet vehicle utilization rates automatically every week?
WebRun pulls a week of mileage and activity data from Fleetio every Monday, calculates each vehicle's utilization rate against your target, and logs the results to Google Sheets ranked from most to least active. Underused and overworked vehicles are highlighted so your fleet planner can make informed rotation, redeployment, or disposal decisions.
- Underutilized vehicles are identified weekly before idle assets accumulate excess cost
- Overworked vehicles are flagged before accelerated wear shortens their life
- Consistent weekly trend data in Google Sheets supports disposal and acquisition planning
Built for fleet managers · fleet planners · operations directors · transportation cost analysts
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.fleetio.comin a real browser with your saved login - no setup, no API keys. -
1
Fleetio - pull weekly mileage and activity data by vehicle
fleetio.com
WebRun opens Fleetio to pull weekly mileage and activity data by vehicle. - Open Fleetio and navigate to Reports, then Vehicle Utilization or Mileage
- Filter for the past 7 days and export data for all active vehicles
- Capture vehicle unit, total miles driven, active days, and vehicle class
- Calculate utilization rate as actual miles or days active divided by your target utilization per vehicle class
- Classify each vehicle as underutilized, on-target, or overutilized
Done when Every active vehicle has a calculated utilization rate and classification for the past week.
-
2
Google Sheets - log ranked asset utilization report
google.com
WebRun opens Google Sheets to log ranked asset utilization report. - Open the fleet asset utilization tracking sheet
- Append this week's data with vehicle unit, utilization rate, classification, and trend versus last week
- Highlight underutilized vehicles in orange and overutilized in red for easy scanning
Done when This week's utilization report is appended to the sheet with classifications and trend indicators.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
What counts as the target utilization rate?
You set your target utilization per vehicle class during WebRun setup, such as 80 percent of available days per month for delivery vans, and WebRun measures each unit against your own benchmark.
Can it help me decide which vehicles to dispose of?
WebRun flags consistently underutilized vehicles over time in the sheet, giving you the data to support a disposal decision. The final call on selling or redeploying an asset stays with your fleet planner.
Does it factor in vehicles that were in the shop during the week?
Yes. It cross-references Fleetio's downtime records and excludes days a vehicle was out of service so planned maintenance time does not unfairly lower a vehicle's utilization rate.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.