Automated Fire Tech Certification Expiry Tracker
Every Monday, WebRun reads the technician certification and license tracker in Google Sheets, identifies certifications expiring in the next 60 days, drafts a renewal reminder for each affected technician in Gmail, and posts your operations manager a Slack digest listing who needs to act and when.
How do I track and get alerted when fire technician certifications are about to expire?
WebRun reads your technician certification and license tracker in Google Sheets every Monday, identifies credentials expiring in the next 60 days, drafts a renewal reminder for each affected technician in Gmail, and posts your operations manager a Slack digest ranked by urgency, so no technician arrives at a job with an expired license.
- No technician is dispatched on a job with an expired license or certification
- Renewals are flagged 60 days out so there is always time to act
- Operations manager has a full compliance picture every Monday without manual spreadsheet reviews
Built for fire protection companies · sprinkler inspection contractors · fire alarm service firms · operations managers at life-safety businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - read cert and license expiry dates
google.com
WebRun opens Google Sheets to read cert and license expiry dates. - Open the technician certification and license tracker in Google Sheets
- Identify all rows where a certification or license expiry date falls within the next 60 days
- Capture the technician name, certification type, issuing authority, expiry date, and renewal lead time
- Flag any certification already expired or expiring within 14 days for urgent action
Done when Every certification expiring in 60 days is listed with technician details and urgency level.
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2
Gmail - draft renewal reminder for each technician
gmail.com
WebRun opens Gmail to draft renewal reminder for each technician. - Draft a renewal reminder email for each technician whose certification is expiring
- Include the certification name, expiry date, and any known renewal steps or links
- For certifications expiring in fewer than 14 days, flag the draft as urgent
- Leave every draft for an operations manager or HR contact to review and send
Done when A ready-to-review renewal reminder draft exists in Gmail for every technician with an expiring certification.
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3
Slack - alert operations manager with compliance digest
slack.com
WebRun opens Slack to alert operations manager with compliance digest. - Post a weekly certification compliance digest to the operations channel
- List technicians with certifications expiring in the next 60 days, sorted by nearest expiry date first
- Flag anyone with a certification already expired or expiring within 14 days at the top of the list
- Include the certification type and expiry date for each technician
Done when The operations manager has a full compliance digest in Slack with all expiring certifications ranked by urgency.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the renewal reminder to technicians automatically?
No. Every reminder is drafted in Gmail and left for an operations manager or HR contact to review before sending. No message goes to a technician without a human approving it first.
Which certifications and licenses does it track?
It tracks whatever you have recorded in the Google Sheets tracker: state fire protection licenses, NICET certifications, extinguisher tech licenses, sprinkler fitter journeyman cards, and any other certifications your team needs. You control the list.
What happens if a technician's certification is already expired?
Expired certifications are flagged at the top of the Slack digest as urgent so your operations manager can take immediate action before the technician is dispatched on a job that requires that credential.
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