Van Restock Alerts for Your Team
Every evening, WebRun reads the materials used across today's jobs in ServiceTitan, updates your van-inventory spreadsheet in Google Sheets, identifies any parts that have fallen below their reorder threshold, and posts a restock alert to Slack before the next morning's run.
How can I automatically alert my team when a service van needs restocking?
Every evening, WebRun reads materials used across today's jobs in ServiceTitan, updates your van-inventory spreadsheet in Google Sheets, identifies any parts that have fallen below their reorder threshold, and posts a restock alert to Slack - so your techs never arrive on site under-equipped.
- Techs start each day with fully stocked vans - no last-minute parts runs
- Inventory sheet stays current without manual entry after each job
- Low-stock alerts land in Slack before the next morning, not during a job
Built for field service operators · HVAC companies · plumbing businesses · fleet managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.servicetitan.comin a real browser with your saved login - no setup, no API keys. -
1
ServiceTitan - read materials used today
servicetitan.com
WebRun opens ServiceTitan to read materials used today. - Open ServiceTitan and navigate to today's completed jobs
- For each job, read the materials and quantities consumed from the job's inventory section
- Group consumption by technician and van
Done when Today's material usage is captured and grouped by van.
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2
Google Sheets - update van inventory levels
google.com
WebRun opens Google Sheets to update van inventory levels. - Open the van-inventory spreadsheet and find each part row for the relevant van
- Subtract today's usage from the current stock level
- Flag every row where the updated level is at or below the reorder minimum
Done when The spreadsheet reflects tonight's remaining stock and all low-level parts are flagged.
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3
Slack - post restock alert
slack.com
WebRun opens Slack to post restock alert. - Post a restock alert listing each van that needs attention, the parts below threshold, and the current quantity
- Mention the relevant technician or fleet manager so they see it before the morning
Done when The fleet manager has a clear restock list in Slack for tomorrow morning.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
How does it know the reorder threshold for each part?
You set the minimum quantity for each part in the Google Sheets inventory tab. WebRun compares live stock against those numbers every evening.
Can it place the restock order automatically?
No - purchasing is always a human decision. WebRun surfaces the need; you or your parts manager places the order.
What if a tech logs materials incorrectly in ServiceTitan?
WebRun reads exactly what was logged. If a quantity looks anomalous it will still flag it, giving you a chance to catch data entry errors before they affect stock counts.
Related templates
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