Automated Buildertrend Punch List Follow-Up Tracker
Every morning, WebRun opens Buildertrend, finds all open punch list items on excavation projects that are at or near the completion stage, and logs each unresolved item to an Airtable base with the responsible party and age so your team can close them out and unlock final payments.
How do I track and close open punch list items on excavation projects?
WebRun opens Buildertrend every morning, finds every open punch list item on excavation projects that are at or near completion, and logs each unresolved item to Airtable with the responsible party and days outstanding. Your team works from the Airtable list to close items and unlock final payments without chasing status manually.
- Open punch list items are visible every morning across all near-complete jobs
- Projects close out faster as unresolved items are tracked to completion
- Final payments are not held up by forgotten or untracked punch list items
Built for excavation contractors · construction project managers · site supervisors · general contractors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.buildertrend.netin a real browser with your saved login - no setup, no API keys. -
1
Buildertrend - find open punch list items on near-complete jobs
buildertrend.com
WebRun opens Buildertrend to find open punch list items on near-complete jobs. - Open Buildertrend and navigate to the punch list section
- Filter to projects at or near the completion milestone
- Find all punch list items still marked as open or incomplete
- Capture the item description, responsible party, project name, and how many days it has been open
Done when Every open punch list item on near-complete jobs is listed with its details.
-
2
Airtable - log unresolved items for resolution tracking
airtable.com
WebRun opens Airtable to log unresolved items for resolution tracking. - Upsert each open punch list item into the punchlist tracking base in Airtable
- Record the item, project, responsible party, days open, and a status field for your team to update
- Mark previously logged items as resolved if they have been closed in Buildertrend since the last run
Done when Airtable reflects the current state of every open punch list item across all near-complete jobs.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it notify the client that punch list items are outstanding?
No. WebRun only logs the open items to Airtable for your internal team to action. Any client communication about punch list status is drafted separately and requires your approval.
How does it know a project is near completion?
It looks for projects where the schedule milestone is set to Completion or Closeout in Buildertrend, or where overall schedule progress is above a threshold you set during setup.
What happens when all punch list items are closed?
Once all items for a project are marked complete in Buildertrend, the project no longer appears in the Airtable list, giving your team a clean signal that the job is ready to invoice.
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Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.