Automated Buildertrend New Bid Follow-Up Drafts
Every morning, WebRun opens Buildertrend, finds bids submitted within the last one to five days that have not yet received a response, drafts a warm, professional follow-up email for each prospect in Gmail, and holds every draft for your review so no message goes out without your approval.
How do I automatically follow up on new excavation bids?
WebRun opens Buildertrend every morning, finds excavation bids submitted in the last five days with no prospect response, and drafts a warm follow-up email in Gmail for each one. Every draft is held for your review before sending, so prospects hear from you while interest is still fresh and no bid goes dark without a follow-up.
- Every new bid gets a follow-up draft within one to five days of submission
- No prospect message goes out without your explicit review and approval
- Fewer bids go cold because follow-up happens every business day without prompting
Built for excavation contractors · construction estimators · site prep companies · small construction firms
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.buildertrend.netin a real browser with your saved login - no setup, no API keys. -
1
Buildertrend - find recent bids with no prospect response
buildertrend.com
WebRun opens Buildertrend to find recent bids with no prospect response. - Open Buildertrend and navigate to the Estimates section
- Filter to bids submitted in the last five days with status Sent and no response recorded
- Capture the prospect name, project type, bid amount, and submission date for each
Done when Every recent unanswered bid is listed with its prospect and amount.
-
2
Gmail - draft warm follow-up for each new bid
gmail.com
WebRun opens Gmail to draft warm follow-up for each new bid. - Draft a warm, personalized follow-up email for each unanswered bid
- Reference the project type, bid amount, and submission date in each draft
- Leave every draft unsent in Gmail for your review before sending
Done when Follow-up drafts for all recent unanswered bids are waiting in Gmail for your approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send bid follow-up emails to prospects without my approval?
No. Every follow-up is saved as a Gmail draft for your review. Nothing reaches a prospect until you send it yourself.
How soon after a bid is submitted does a follow-up get drafted?
By default, it drafts a follow-up for bids that have been sent for one to five days with no response. You can adjust the timing window during setup.
What if the prospect already responded and I marked the bid won or lost in Buildertrend?
Bids with a status other than Sent, such as Won, Lost, or Declined, are skipped automatically so your follow-up list stays clean.
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Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.