Automated Buildertrend Equipment Utilization Report
Every Monday, WebRun opens Buildertrend, reads the time logs and job assignments for each piece of excavation equipment, calculates hours used versus available, and posts a concise utilization report to Slack so you can redeploy idle machines and flag overworked ones for service.
How do I track equipment utilization across my excavation projects?
WebRun reads Buildertrend equipment time logs and job assignments every Monday, calculates each machine's utilization rate for the prior week, and posts a ranked Slack report to your ops channel. Over-deployed machines needing service and idle machines ready for redeployment are flagged at the top so decisions happen fast.
- Idle machines are identified and redeployed within days instead of weeks
- Over-deployed machines are flagged before maintenance failures happen
- Equipment ROI is visible weekly without manual log reviews
Built for excavation contractors · fleet managers · construction operations teams · equipment rental companies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.buildertrend.netin a real browser with your saved login - no setup, no API keys. -
1
Buildertrend - read equipment time logs and job assignments
buildertrend.com
WebRun opens Buildertrend to read equipment time logs and job assignments. - Open Buildertrend and navigate to the scheduling and time-tracking sections
- Pull last week's equipment assignments and hours logged for each machine
- Calculate utilization rate as hours used versus total available hours
- Flag equipment that is idle (under 20% utilization) or over-deployed (above 90%)
Done when Utilization rates are calculated for every tracked machine.
-
2
Slack - post weekly utilization report
slack.com
WebRun opens Slack to post weekly utilization report. - Post the weekly equipment utilization report to your ops Slack channel
- Lead with over-deployed machines needing service checks, then idle machines
- Include the machine name, hours used, utilization rate, and current project assignment
Done when Your ops team has the weekly equipment report in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it track GPS location or telematics data?
No. WebRun reads the job assignment and time log data recorded in Buildertrend. For real-time GPS tracking, integrate a telematics tool separately.
What counts as over-deployed?
By default, any machine logged above 90% of available hours is flagged as over-deployed. You can adjust the threshold during setup to match your maintenance schedule.
Can it report on specific machine types only?
Yes. During setup you can filter by equipment type or tag, so the report focuses on excavators, graders, or any subset you choose.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.