Automated EVS Supply Restock Request Drafts
Every morning, WebRun opens FacilityRF's work order queue, finds every supply item logged below par, drafts one combined restock request in Gmail left unsent, and posts a note in Microsoft Teams telling the EVS manager the draft is ready to review and send.
How do I draft a supply restock request from EVS par levels automatically?
Every morning, WebRun checks FacilityRF's work order queue for supplies logged below par, combines duplicate requests by item, and drafts a single restock request in Gmail listing everything needed, left unsent for the EVS manager to review. Microsoft Teams gets a note the moment the draft is ready to send out.
- A restock draft is ready every morning without anyone compiling it by hand
- Duplicate requests across units are combined into one clean order
- Nothing is ordered or charged until the EVS manager reviews and sends it
Built for EVS managers · environmental services supervisors · supply chain coordinators · hospital housekeeping teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
facilityrf.comin a real browser with your saved login - no setup, no API keys. -
1
FacilityRF - find supplies below par level
facilityrf.com
WebRun opens FacilityRF to find supplies below par level. - Open FacilityRF's work order queue and filter to supply and par level requests logged in the past day
- Group the items below par by supply closet or unit, and note the quantity needed for each
- Combine duplicate requests for the same item into a single line
Done when Every item below par is listed once with its closet, quantity, and unit.
-
2
Gmail - draft the restock request
gmail.com
WebRun opens Gmail to draft the restock request. - Draft a single restock request email to your purchasing contact listing every item below par, the quantity, and the requesting closet
- Save the email as a draft in Gmail. Do not send it. Leave it for the EVS manager to review, edit, and send
Done when A restock request draft exists in Gmail, unsent, covering every item below par.
-
3
Microsoft Teams - tell the manager the draft is ready
microsoft.com
WebRun opens Microsoft Teams to tell the manager the draft is ready. - Post a note to the EVS manager letting them know a restock draft is ready in Gmail and naming how many items it covers
Done when The EVS manager has been told the draft is ready for their review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it order supplies or send the request to the vendor on its own?
No. It only drafts the restock request in Gmail and leaves it unsent. Your EVS manager reviews, edits if needed, and sends it, so nothing gets ordered or charged without a person approving it first.
How does it know what's below par?
It reads the supply and par level work orders logged in FacilityRF each day, groups the items by closet, and combines duplicate requests into one line, so the draft reflects real, current shortages rather than a guess.
What if two units request the same item on the same day?
Duplicate requests for the same item are combined into a single line on the draft with the total quantity needed, so your purchasing contact gets one clean order instead of several overlapping ones.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.