Automated EVS STAT Discharge Clean Dispatch
Every 2 minutes around the clock, WebRun checks FacilityRF for rooms flagged STAT discharge clean, texts the closest available housekeeper through Twilio with the room and unit, retries with the next housekeeper if nobody accepts, and posts every dispatch to your Microsoft Teams channel.
How do I get STAT discharge cleans dispatched immediately?
WebRun watches FacilityRF's dispatch board every 2 minutes for rooms flagged STAT discharge clean, texts the closest available housekeeper through Twilio with the room and unit, and retries with the next housekeeper if nobody accepts within 5 minutes. It posts every dispatch to your Microsoft Teams channel so EVS supervisors always know who is cleaning what room.
- STAT rooms get a housekeeper texted within minutes of being flagged
- Unanswered dispatches escalate to the next housekeeper automatically
- Supervisors see every STAT dispatch logged in Teams in real time
Built for EVS supervisors · hospital housekeeping teams · bed control coordinators · environmental services managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
facilityrf.comin a real browser with your saved login - no setup, no API keys. -
1
FacilityRF - flag new STAT discharge cleans
facilityrf.com
WebRun opens FacilityRF to flag new STAT discharge cleans. - Open FacilityRF's Back Office dispatch board and filter to rooms marked STAT discharge clean
- Cross check each STAT room against the housekeeper roster to find who is free and closest by unit
- Skip any STAT room that already shows a housekeeper assigned and in progress
Done when Every new STAT discharge clean has an available housekeeper identified.
-
2
Twilio - text the nearest available housekeeper
twilio.com
WebRun opens Twilio to text the nearest available housekeeper. - Text the identified housekeeper the room number, unit, and STAT priority the moment a match is found
- If no housekeeper accepts within 5 minutes, text the next closest available housekeeper
Done when Every STAT room has a text sent to a housekeeper accepting the assignment.
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3
Microsoft Teams - post the dispatch to the EVS channel
microsoft.com
WebRun opens Microsoft Teams to post the dispatch to the EVS channel. - Post the dispatch to the EVS supervisor channel with room, unit, housekeeper, and time sent
- Flag any STAT room still unassigned after two text attempts for a supervisor to step in
Done when The EVS channel shows every STAT dispatch and any that still need a supervisor.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does the text go to the patient or family?
No. The SMS goes only to the housekeeper FacilityRF assigns. It names the room number and unit, never the patient's name or condition, so nothing patient identifying leaves the building.
What counts as a STAT discharge clean?
Any room FacilityRF flags for immediate turnover because a bed is needed right away, checked fresh every 2 minutes so a new flag gets a housekeeper within minutes, not whenever someone next opens the queue.
What happens if the first housekeeper does not respond?
It waits 5 minutes, then texts the next closest available housekeeper, and lets the supervisor know in Teams if a room goes unassigned after two attempts.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.