Catch vendor logistics gaps before event day
Every morning, WebRun opens Planning Pod, checks the vendor logistics checklist for every event within 7 days, catches any incomplete item like load in time, certificate of insurance, or equipment confirmation, logs the gaps to a Google Sheet, and posts your ops team a Slack alert so nothing is missing when trucks start arriving.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app2.planningpod.comin a real browser with your saved login - no setup, no API keys. -
1
Planning Pod - check the vendor logistics checklist
planningpod.com How to Automate Planning Pod
WebRun opens Planning Pod to check the vendor logistics checklist. - Open Planning Pod and go to the vendor logistics checklist for each event within 7 days
- Check every item: load in time confirmed, certificate of insurance on file, equipment list confirmed, and parking or access arranged
- Note which vendor and which item is still incomplete
Done when Every event within 7 days has its full checklist status captured.
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2
Google Sheets - log incomplete checklist items
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log incomplete checklist items. - Open the Vendor Logistics Gap tracker sheet
- Log each incomplete item with the vendor name, event date, and days remaining
- Sort by event date, soonest first
Done when The tracker sheet lists every open logistics gap across upcoming events.
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3
Slack - alert the ops team to gaps
slack.com How to Automate Slack
WebRun opens Slack to alert the ops team to gaps. - Post a summary to the ops channel of every open gap for events within 7 days
- Call out anything within 48 hours of load in first
- Link to the full Google Sheet for the complete list
Done when Your ops team has today's logistics gaps flagged in Slack before load in.
How do I catch missing vendor logistics before event day?
WebRun opens Planning Pod every morning and checks the vendor logistics checklist for every event within 7 days, catching incomplete items like load in time, insurance certificates, and equipment confirmations. It logs every gap to a Google Sheet and posts your ops team a ranked Slack alert, so nothing is missing when trucks start arriving on event day.
- No vendor arrives without insurance or equipment confirmed
- Ops team gets a ranked gap list every morning before load in
- Logistics gaps are caught days ahead instead of at the loading dock
Built for event planning firms · event producers · venue operations teams · corporate event ops managers
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact vendors directly to close the gaps?
No. It only reads the checklist status already in Planning Pod and reports gaps internally to Slack and Google Sheets. Reaching out to a vendor is left for your ops team to do.
What counts as a logistics gap?
By default it checks load in time, certificate of insurance, equipment confirmation, and site access for each vendor. The checklist items it watches can be adjusted in your run settings.
What if a vendor already completed an item in Planning Pod?
It reads the live checklist each morning, so any item already marked complete in Planning Pod is dropped from the gap list automatically.
Related templates
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