Automated Respirator Medical Evaluation Reminders
Every Monday, WebRun opens Enterprise Health, finds staff who need a respirator medical evaluation questionnaire completed or renewed before N95 or PAPR use, drafts a text reminder for each employee in Twilio for the clinic to review, and logs completion status by department in a Google Sheet.
How do I automatically remind staff to complete their respirator medical evaluation?
WebRun checks Enterprise Health every Monday for staff who need a respirator medical evaluation questionnaire before N95 or PAPR use. It drafts a text reminder for each employee in Twilio, queued for the clinic coordinator to approve, and logs completion status by department in Google Sheets, so no respirator wearing role goes unevaluated.
- No respirator wearing role goes unevaluated past its due date
- Completion tracked by department so gaps surface before an audit
- No text reaches an employee without coordinator approval
Built for hospital employee health clinics · respiratory protection program managers · occupational health coordinators · infection control teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.enterprisehealth.comin a real browser with your saved login - no setup, no API keys. -
1
Enterprise Health - find staff needing a medical evaluation
enterprisehealth.com
WebRun opens Enterprise Health to find staff needing a medical evaluation. - Open Enterprise Health and filter for staff without a current respirator medical evaluation on file
- Capture each employee's name, respirator type, department, and whether this is an initial or renewal evaluation
- Exclude anyone whose respirator requiring role has ended
Done when Every staff member needing a respirator medical evaluation is listed with its details.
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2
Twilio - draft text reminders for review
twilio.com
WebRun opens Twilio to draft text reminders for review. - Draft a short text reminder for each employee naming the questionnaire and where to complete it
- Queue every draft in Twilio for the clinic coordinator to review and approve
- Never send a text without coordinator approval
Done when A review ready draft text exists in Twilio for every employee needing an evaluation.
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3
Google Sheets - log completion status by department
google.com
WebRun opens Google Sheets to log completion status by department. - Open the respirator medical evaluation tracker
- Log each employee's completion status and department
- Flag any department falling behind on completion rate
Done when Completion status for every employee needing an evaluation is current in the tracker.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text staff about the medical evaluation without approval?
No. Every reminder text is drafted and queued in Twilio, and the clinic coordinator must review and approve it before it reaches an employee's phone.
Does completing the questionnaire clear someone to wear a respirator?
The questionnaire result still needs a clinician's sign off in Enterprise Health. WebRun only tracks whether the questionnaire itself has been completed and reminds staff who have not.
What if someone moves out of a respirator requiring role?
Enterprise Health tracks each employee's current role, so anyone reassigned out of a respirator requiring role is excluded from the reminder list and the tracker automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.