Automated Flu Vaccine Coverage Tracking
Every Monday during flu season, WebRun opens Enterprise Health, tallies flu vaccination and declination counts by department, logs the running totals in a Google Sheet, and posts the occupational health team a Microsoft Teams digest ranking which units are furthest from full coverage.
How do I track hospital flu vaccine campaign coverage by department automatically?
WebRun tracks your hospital's flu vaccination campaign every Monday during flu season. It tallies vaccinated, declined, and not yet responded staff by department in Enterprise Health, logs the coverage percentage in Google Sheets, and posts a ranked Microsoft Teams digest showing which departments are furthest from full coverage, so occupational health can target outreach where it matters most.
- Coverage percentage by department updates every week of flu season
- Lagging units get flagged before the campaign deadline, not after
- Declinations are tracked separately so uptake numbers stay honest
Built for hospital employee health clinics · occupational health managers · infection prevention teams · HR wellness coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.enterprisehealth.comin a real browser with your saved login - no setup, no API keys. -
1
Enterprise Health - tally flu vaccination and declination counts
enterprisehealth.com
WebRun opens Enterprise Health to tally flu vaccination and declination counts. - Open Enterprise Health and pull this season's flu campaign records
- Count vaccinated, declined, and not yet responded staff by department
- Calculate each department's current coverage percentage
Done when Every department has a current flu vaccination coverage percentage.
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2
Google Sheets - log coverage totals by department
google.com
WebRun opens Google Sheets to log coverage totals by department. - Open the flu campaign tracker spreadsheet
- Append this week's coverage percentage for every department as a new row
- Highlight any department that dropped or stalled versus last week
Done when The season's coverage trend is logged for every department in the tracker.
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3
Microsoft Teams - post the coverage digest
microsoft.com
WebRun opens Microsoft Teams to post the coverage digest. - Post the occupational health team a ranked digest of department coverage
- Put the lowest coverage departments at the top
- Note how many staff still have not responded
Done when The team has this week's flu campaign digest in Microsoft Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact unvaccinated staff directly?
No. It only reports coverage percentages to the occupational health team in Teams. Any outreach to individual staff who have not responded is left for the team to decide and send.
Does it count declinations as well as vaccinations?
Yes. It tracks vaccinated, declined, and not yet responded staff separately, so the coverage percentage reflects genuine uptake rather than just who has a record on file.
How far back does the tracker go?
The spreadsheet keeps a running weekly log for the whole flu season, so the team can see the coverage trend building toward the campaign deadline, not just this week's snapshot.
Related templates
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