Automated Elevator Permit Expiry Tracker
Every Monday, WebRun opens FIELDBOSS, reads the state operating permit tied to each elevator, works out which permits expire in the next ninety days, logs them to a Google Sheet with the issuing jurisdiction, and posts your compliance team a Slack list ranked by expiry date.
How do I track expiring elevator operating permits?
Every Monday, WebRun reads the state operating permit on each elevator in FIELDBOSS, works out which expire within 90 days, and logs them to a Google Sheet with the issuing jurisdiction. It posts your compliance team a Slack list ranked by expiry with anything inside 30 days at the top, so no unit ever runs on an expired permit.
- No elevator runs on a lapsed operating permit
- Renewals start with 90 days of runway, not days
- The whole permit calendar lives in one sorted sheet
Built for elevator service contractors · compliance teams · property managers · field-service teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.fieldboss.comin a real browser with your saved login - no setup, no API keys. -
1
FIELDBOSS - find permits nearing expiry
fieldboss.com
WebRun opens FIELDBOSS to find operating permits nearing expiry. - Open FIELDBOSS and read the state operating permit on each elevator asset
- Work out which permits expire within the next 90 days
- Note the unit, building, issuing jurisdiction, and permit number
Done when Every permit expiring within 90 days is listed with its jurisdiction and number.
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2
Google Sheets - log the renewal worklist
google.com
WebRun logs the permit renewal worklist to a Google Sheet. - Append a row per permit: unit, jurisdiction, permit number, and expiry date
- Sort so the soonest-expiring permits sit at the top
- Mark which have a renewal already in progress so nothing is chased twice
Done when Every nearing-expiry permit is logged and sorted by expiry.
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3
Slack - post the renewal list
slack.com
WebRun posts the permit renewal list to Slack. - Post the compliance team a ranked list of permits expiring soon
- Put anything expiring inside 30 days at the top with the jurisdiction
- Link the sheet so the team can claim renewals
Done when The compliance team has this week's ranked renewal list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it file the permit renewal itself?
No. WebRun produces an internal worklist and a logged sheet only. It never submits a renewal or contacts a jurisdiction on its own. Your compliance team files each renewal, using the list to make sure none is late.
How far ahead does it warn me?
It flags every operating permit expiring within 90 days and pushes anything inside 30 days to the top of the Slack list, so your team has time to gather documents and file before the deadline.
Will it chase a permit that is already being renewed?
No. It marks permits with a renewal in progress so they are not chased twice, keeping the worklist focused on what still needs action.
Related templates
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