Automated Dumpster Rental Recurring Service Reminders
Every Monday, WebRun opens Starlight Software and finds recurring contract customers with a service window starting within the next 14 days, creates or updates a Google Calendar reminder for the scheduled service date, and drafts an upcoming-service email in Gmail for each customer, ready for your team to review before sending.
How can I automatically remind recurring dumpster rental customers before their next service date?
Every Monday, WebRun finds recurring contract customers in Starlight Software whose next service window is within 14 days, creates or updates a Google Calendar event for each scheduled service, and drafts a reminder email in Gmail for your team to review. Nothing is sent until a human approves each draft.
- Every recurring customer gets a reminder draft within 14 days of their next service window
- Google Calendar stays current with every upcoming service date automatically
- No service reminder is sent without your team reviewing and approving each draft
Built for roll-off dumpster rental companies · waste haulers with contract accounts · dumpster rental operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.starlightsoftwaresolutions.comin a real browser with your saved login - no setup, no API keys. -
1
Starlight Software - find recurring contracts with upcoming service windows
starlightsoftwaresolutions.com
WebRun opens Starlight Software to find recurring contracts with upcoming service windows. - Open Starlight Software and filter customer accounts to recurring or contract service type
- Find any recurring customer whose next scheduled service date falls within the next 14 days
- Capture the customer name, email, service address, container size, and scheduled service date
Done when All recurring customers with service windows in the next 14 days are identified and listed.
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2
Google Calendar - create or update service reminder events
calendar.google.com
WebRun opens Google Calendar to create or update service reminder events. - Search for an existing Google Calendar event for this customer's service date
- Create a new calendar event if none exists, or update the existing one with current service details
- Include the customer name, site address, and container size in the event description
Done when A Google Calendar event exists or is updated for every upcoming recurring service.
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3
Gmail - draft upcoming-service reminder emails
gmail.com
WebRun opens Gmail to draft upcoming-service reminder emails. - Draft a short service reminder email for each customer noting the scheduled date, container size, and site address
- Include any access instructions from the Starlight job record
- Save each as a Gmail draft. Do not send anything.
Done when A Gmail draft reminder exists for every recurring customer with an upcoming service window, ready for team review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email recurring customers without my team reviewing first?
No. Every reminder is saved as a Gmail draft only. Your team reviews and sends each email manually, so you stay in control of every customer touchpoint.
What if a recurring service date was changed or cancelled in Starlight?
WebRun reads the live schedule in Starlight Software on every run. If a service date was changed or the contract is on hold, it will reflect the updated date and skip cancelled accounts.
Does it work for customers who get monthly or quarterly swap schedules?
Yes. Any customer with a recurring service date stored in Starlight is included. WebRun catches any whose next service window falls within the next 14 days, regardless of the frequency.
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