Automated Drone Flight Document Collection Chaser
Every morning, WebRun scans upcoming flights in DroneDeploy, checks DocuSign for unsigned waivers and access forms, cross-references the document tracker in Google Sheets, and drafts a personalised collection request in Gmail for any client who is still missing required paperwork.
How do I automatically chase clients for outstanding flight documents?
Every morning, WebRun checks DroneDeploy for flights scheduled in the next seven days, verifies DocuSign envelope status for waivers and site-access forms, logs gaps in Google Sheets, and drafts a personalised collection request in Gmail for every client still missing required paperwork, so no pilot arrives on site without clearance.
- Missing waivers and site access forms are chased days before the flight, not on the day
- Pilots never arrive on site without the required paperwork
- Every document request is reviewed by a human before reaching the client
Built for drone service companies · commercial drone operators · UAV inspection firms · aerial mapping providers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.dronedeploy.comin a real browser with your saved login - no setup, no API keys. -
1
DroneDeploy - find flights scheduled in the next 7 days
dronedeploy.com
WebRun opens DroneDeploy to find flights scheduled in the next 7 days. - Open DroneDeploy and filter projects to those with a scheduled flight in the next 7 days
- For each upcoming flight, note the client name, site address, and planned flight date
- Identify which documents are required for each site type (private land waiver, site access letter, or public airspace notification)
Done when A list of upcoming flights with required document types is compiled.
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2
DocuSign - check waiver and access form status
docusign.com
WebRun opens DocuSign to check waiver and access form status. - Open DocuSign and check the envelope status for waivers and access forms sent to each upcoming-flight client
- Flag any envelope that is still in 'Sent' or 'Delivered' status and has not been signed
- Note how many days remain before the scheduled flight
Done when All unsigned or missing DocuSign envelopes are identified.
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3
Google Sheets - log document gaps
google.com
WebRun opens Google Sheets to log document gaps. - Open the document-tracker sheet and update each client row with current DocuSign status
- Mark rows with missing documents as 'Action required' in the status column
- Note the document type and days until the scheduled flight
Done when The tracker sheet shows current document status for every upcoming flight.
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4
Gmail - draft collection request for review
gmail.com
WebRun opens Gmail to draft collection request for review. - Draft a polite document-collection email for each client with outstanding paperwork, specifying what is missing and the deadline
- Save each draft unsent in Gmail Drafts for your review before sending to the client
Done when A draft collection request is waiting in Gmail Drafts for every client with missing documents.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the document requests to clients without my approval?
No. Every collection request is saved as a Gmail draft for you to review. Nothing goes to the client until you open the draft and click Send.
Which documents does it track?
WebRun checks for whichever documents you define as required for each site type in the Google Sheets tracker: typically site access letters, signed waivers, and any insurance or indemnity certificates.
What if the client already signed on paper?
Mark the row as 'Received' in the Google Sheets tracker and WebRun will skip that client on the next run.
Related templates
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