Automated Driving School Lead Intake
When a new inquiry arrives via web form, WebRun reads the contact details from Acuity Scheduling, logs a new row in Google Sheets with the name, phone, email, and preferred lesson type, then posts a brief alert to the Slack office channel so staff can follow up within the hour.
How do I automatically capture and log driving school inquiries?
WebRun monitors Acuity Scheduling for new student inquiries, logs each one into a Google Sheets lead tracker with the contact details and lesson type, and immediately posts a Slack alert to the office. Every inquiry is captured and surfaced to staff within minutes, so no prospective student goes uncontacted.
- Every inquiry is logged within minutes, before staff open their inbox
- Office receives a Slack ping the moment a new lead arrives
- No prospective student falls through the cracks between form submission and follow-up
Built for driving school owners · driving school admin staff · small driving schools · independent driving instructors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
acuityscheduling.comin a real browser with your saved login - no setup, no API keys. -
1
Acuity Scheduling - capture inquiry details
acuityscheduling.com
WebRun opens Acuity Scheduling to capture inquiry details. - Open Acuity Scheduling and find the newest inquiry or intake form submission
- Capture the student name, phone number, email address, and preferred lesson type
- Note the submission timestamp and any comments left in the form
Done when All details from the latest inquiry are captured and ready to log.
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2
Google Sheets - log lead to the tracker
google.com
WebRun opens Google Sheets to log lead to the tracker. - Open the student lead tracker in Google Sheets
- Append a new row with name, phone, email, lesson type, submission date, and status set to New
- Leave the row for staff to update as the lead progresses
Done when A new row for the inquiry is visible in the lead tracker.
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3
Slack - alert the office
slack.com
WebRun opens Slack to alert the office. - Post a short alert to the office Slack channel with the student name, contact details, and lesson type
- Include a link to the Google Sheets row so staff can update it directly
- Tag the channel so the message surfaces in unread notifications
Done when The office has received the alert and can follow up with the student.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reply to the student automatically?
No. WebRun logs the inquiry and alerts your team in Slack. Any reply to the student is left for your staff to send, keeping the first contact personal and on-brand.
What if the same student submits twice?
Each submission creates a new row in Google Sheets with its own timestamp, so duplicate inquiries are visible side by side and your team can decide how to handle them.
Which inquiry fields does it capture?
Name, phone, email, preferred lesson type, submission date, and any free-text comments from the Acuity form. Add or remove columns in the sheet to match your intake questions.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.