Automated Hint Health Care Gap Report
Every Monday, WebRun reviews active Hint Health members for preventive care gaps, logs each open gap by type and priority to Google Sheets, and sends the care coordinator a Telegram summary so providers can address gaps at the next available visit rather than missing them.
How do I automatically identify and report preventive care gaps for DPC members?
WebRun reviews active Hint Health members every Monday for overdue screenings, vaccinations, and chronic disease follow-ups, then logs each open gap by type and urgency to Google Sheets. The care coordinator gets a Telegram summary so providers can address gaps at the next visit, with all member outreach handled by staff after reviewing the report.
- Open preventive care gaps surface every Monday without manual chart review
- Longest-overdue gaps rank first so providers close the highest-risk ones first
- All member outreach remains staff-reviewed before any contact is made
Built for direct primary care practices · DPC care coordinators · preventive care teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.hint.comin a real browser with your saved login - no setup, no API keys. -
1
Hint Health - identify members with open care gaps
hint.com
WebRun opens Hint Health to identify members with open care gaps. - Open Hint Health and review the active member roster
- Check each member's recorded screenings, vaccinations, and chronic disease follow-up schedule
- Flag members missing a preventive measure that is overdue by 30 or more days
Done when All active members with an open preventive care gap are identified and categorized.
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2
Google Sheets - log care gaps by type and priority
google.com
WebRun opens Google Sheets to log care gaps by type and priority. - Open the care gap tracker sheet
- Append each identified gap as a new row: member name, gap type, gap age in days, and assigned provider
- Sort by gap age so the longest-overdue items appear first
Done when Care gap tracker updated with all open gaps sorted by priority.
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3
Telegram - send weekly care gap summary to care coordinator
telegram.org
WebRun opens Telegram to send weekly care gap summary to care coordinator. - Send the care coordinator a weekly Telegram message summarizing open gap count by category
- Include a link or note directing them to the Google Sheets tracker for full detail
- Note that member outreach to close gaps is handled by staff after reviewing the tracker
Done when Care coordinator has the weekly care gap summary in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact members about their care gaps without staff approval?
No. All member outreach to close care gaps is handled by staff after reviewing the Google Sheets tracker. WebRun never messages a member directly, protecting PHI and keeping a clinician in the decision loop.
Which preventive care gaps does it track?
It looks for overdue screenings (mammograms, colonoscopies, lipid panels), missing age-appropriate vaccinations, and chronic disease follow-ups that have lapsed. You can customize the gap criteria in the workflow settings.
What if a gap was closed by an outside provider?
WebRun reads the data available in Hint Health. If an external result is recorded there, it is counted as closed. For gaps closed elsewhere, staff can manually mark the row resolved in Google Sheets.
Related templates
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