Rebook hygiene patients who left without their next visit
Every morning, WebRun opens Dental Intelligence, reviews yesterday's hygiene patients who left unscheduled, drafts a warm rebooking note to each in Gmail, leaves every draft unsent for the front desk, and sends the team a Telegram count of the hygiene gaps to fill.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I rebook hygiene patients who left without a next appointment?
Every morning, WebRun opens Dental Intelligence and finds hygiene patients who left without booking their next cleaning. It drafts a warm rebooking note to each in Gmail, naming how long it has been since their last visit, leaves the drafts unsent for the front desk, and sends the team a Telegram count of the gaps grouped by hygienist.
- Hygiene gaps surface every morning instead of going unnoticed
- Each rebooking note is drafted and waiting, so the front desk just reviews and sends
- Recare reappointment rises without anyone combing the schedule by hand
Built for dental practices · dental hygienists · front desk teams · dental office managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.dentalintel.comin a real browser with your saved login - no setup, no API keys. -
1
Dental Intelligence - find unreappointed hygiene patients
dentalintel.com
WebRun opens the Dental Intelligence Unscheduled Hygiene tile. - Open Dental Intelligence and on the Morning Huddle open the Unscheduled Hygiene tile
- Pull yesterday's hygiene patients who left without a next appointment booked
- Capture the patient, their hygienist, and the date of their last cleaning for each
Done when Every hygiene patient who left unreappointed has been listed.
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2
Gmail - draft rebooking notes
gmail.com How to Automate Gmail
WebRun drafts a hygiene rebooking note for each patient and leaves it unsent. - Draft a warm, on-brand note to each patient inviting them to book their next cleaning
- Mention how long it has been since their last visit and offer easy ways to schedule
- Save every message as a draft and leave it unsent for the front desk to review
Done when A rebooking draft sits ready in Gmail for every unreappointed hygiene patient.
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3
Telegram - report the hygiene gaps
telegram.org How to Automate Telegram
WebRun sends the day's hygiene reappointment gap count to Telegram. - Send the team a short count of hygiene patients who left without rebooking yesterday
- Group by hygienist so each can see their own open recare
- Note that rebooking drafts are waiting in Gmail for review
Done when The team has today's hygiene reappointment gap count in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message patients without me?
No. WebRun only drafts each rebooking note in Gmail and leaves it unsent. Your front desk reads every message and clicks send, so nothing reaches a patient until a person approves it first.
How does it know who left without rebooking?
It reads the Unscheduled Hygiene data in Dental Intelligence each morning, which lists hygiene patients seen who left without a next appointment booked. WebRun captures the patient, the hygienist, and the last visit date.
Can it match our practice's tone?
Yes. Give WebRun a sample message or a few notes on tone and it drafts each rebooking note in your voice, naming how long it has been and offering an easy way to schedule the next cleaning.
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