Buildout Automated CRE Deal Deadline Tracker
Every morning, WebRun reads active deals in Buildout, extracts all compliance and contingency deadlines (due diligence, financing, inspection, closing), checks which fall within the next 7 days, adds a calendar reminder for any new deadline, and posts an urgency-sorted alert to Slack so no deal deadline is missed.
How do I automatically track CRE deal contingency and compliance deadlines?
WebRun reads every active deal in Buildout each morning, extracts all contingency and closing deadlines, creates Google Calendar reminders for any not yet scheduled, and posts an urgency-sorted Slack alert to the broker team so no due diligence, financing, or closing date is ever missed.
- No due diligence or financing contingency deadline is missed across the whole portfolio
- Brokers get an urgency-sorted deadline list in Slack every morning before 7 AM
- Calendar reminders are created automatically so deadlines are visible wherever brokers work
Built for commercial real estate brokers · CRE deal coordinators · investment sales teams · CRE transaction managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.buildout.comin a real browser with your saved login - no setup, no API keys. -
1
Buildout - read all active deal deadlines
buildout.com
WebRun opens Buildout to read all active deal deadlines. - Open Buildout and navigate to deals under LOI, under contract, or in due diligence
- Extract every compliance date: due diligence expiry, financing contingency, inspection period, and closing date
- Flag any date falling within the next 7 days as urgent and those in 8 to 30 days as upcoming
Done when All compliance and contingency deadlines are extracted and tiered by urgency.
-
2
Google Calendar - add or update deadline reminders
calendar.google.com
WebRun opens Google Calendar to add or update deadline reminders. - Check if a calendar reminder already exists for each deadline
- Create a new calendar event for any deadline not yet on the broker's calendar
- Set a same-day reminder and a 48-hour advance reminder for each new event
Done when Every deal deadline in the next 30 days has a corresponding Google Calendar event with reminders.
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3
Slack - post urgency-sorted deadline alert
slack.com
WebRun opens Slack to post urgency-sorted deadline alert. - Post a morning compliance alert to the #deals Slack channel
- List urgent deadlines (within 7 days) at the top with property, deadline type, and days remaining
- List upcoming deadlines (8 to 30 days) below for awareness
- At-mention the assigned broker for each urgent deadline
Done when Brokers and the deal coordinator have this morning's deadline alert in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the other party to request an extension automatically?
No. Deadline alerts are internal only, posted to Slack and added to the broker's calendar. Any request for a deadline extension is initiated by the broker.
Which deadline types does it track?
By default: due diligence expiry, financing contingency, inspection period, and closing date. You can add custom deadline types from your Buildout deal fields during setup.
What if a deadline date changes mid-deal?
Update the date in Buildout. WebRun reads live deal data each morning, so the next day's alert and calendar event will reflect the updated deadline automatically.
Related templates
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