Automated Cider Club Pickup Notifications
Every morning, WebRun opens Arryved, finds cider club members whose quarterly allocation is packed and ready, drafts a personalized pickup-ready email for each in Mailchimp, and posts a Slack alert so your taproom team reviews and approves before any notification reaches a member.
How do I automatically notify cider club members that their pickup is ready?
WebRun opens Arryved every morning, finds cider club members whose allocation is packed and ready, and drafts a personalized pickup-ready email for each in Mailchimp. A Slack alert then prompts your taproom team to review the draft before any notification reaches a member, keeping pickups timely and fully controlled.
- Members hear their allocation is ready the same morning it is packed
- No pickup notification reaches a member without team review
- Already-notified members are skipped, preventing duplicate messages
Built for cideries · cider clubs · taproom managers · membership coordinators · craft beverage teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.arryved.comin a real browser with your saved login - no setup, no API keys. -
1
Arryved - find members with allocations ready
arryved.com
WebRun opens Arryved to find members whose club allocation is ready. - Open Arryved and go to the membership and loyalty records
- Filter to cider club members whose current allocation is marked packed or ready for pickup
- Capture each member's name, email, membership tier, and the ciders in their allocation
- Skip members already notified for this batch so no one is contacted twice
Done when A list of members with a ready allocation is prepared, with contact details and pack contents.
-
2
Mailchimp - draft pickup-ready notifications
mailchimp.com
WebRun opens Mailchimp to draft the pickup-ready notifications. - Open Mailchimp and start a new campaign draft for the pickup-ready segment
- Load the recipient list with the ready-allocation members from Arryved
- Draft a warm, on-brand email naming the member, their tier, and the ciders waiting for them
- Include your taproom hours and the pickup window
- Save the campaign as a draft without scheduling or sending
Done when A Mailchimp draft is saved for review, not yet scheduled or sent.
-
3
Slack - alert team to review before sending
slack.com
WebRun opens Slack to prompt the team to review before sending. - Post a Slack alert to your taproom channel with the count of members ready for pickup
- Include the link to the Mailchimp draft so the team can review it
- Note any allocations still waiting to be packed
Done when Your team has a Slack prompt with a direct link to the draft pickup notification.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email club members automatically?
No. Every pickup-ready email is saved as a Mailchimp draft and your team gets a Slack alert to review it. Nothing reaches a member until a person approves and sends it.
How does it know which allocations are ready?
It reads the live membership and allocation status in Arryved each morning, so only members whose cider is actually packed and ready for pickup are drafted a notification.
Will a member be notified twice for the same batch?
No. It checks Arryved for members already notified for the current allocation and skips them, so no one gets a duplicate pickup message.
Related templates
Put this on autopilot.
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