Automated Chamber Event Registration Reminders
Every morning, WebRun opens GrowthZone, identifies upcoming events within the next 14 days, finds members who have not yet registered, drafts a personalized reminder email in Gmail for each, and posts a registration summary to staff in Slack.
How do I automatically remind chamber members to register for upcoming events?
Every morning, WebRun opens GrowthZone, identifies upcoming events within 14 days, and finds members who have not yet registered. It drafts a personalized invitation reminder in Gmail for each unregistered member and posts a registration count summary in Slack so staff can send with one click.
- Every eligible unregistered member gets a personalized event reminder drafted automatically
- Staff spend seconds approving drafts rather than hours writing invitations
- Members who register overnight are dropped from the next day's queue automatically
Built for chambers of commerce · events coordinators · membership directors · association staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.growthzone.comin a real browser with your saved login - no setup, no API keys. -
1
GrowthZone - find upcoming events and unregistered members
growthzone.com
WebRun opens GrowthZone to find upcoming events and unregistered members. - Open GrowthZone and navigate to the Events section
- Find all events scheduled within the next 14 days
- For each event, compare the registered attendee list against the full member list
- Identify members who are eligible to attend but have not yet registered
Done when A list of unregistered eligible members exists for each upcoming event.
-
2
Gmail - draft personalized registration reminders
gmail.com
WebRun opens Gmail to draft personalized registration reminders. - Draft a personalized event invitation reminder for each unregistered member, naming the event, date, and registration link
- Tailor the subject line to indicate how many days remain until the event
- Leave every draft unsent in the Drafts folder for staff review before sending
Done when A draft registration reminder exists in Gmail for every unregistered eligible member.
-
3
Slack - post registration summary to staff
slack.com
WebRun opens Slack to post registration summary to staff. - Post a daily registration summary to the events channel showing each upcoming event, current registrant count, and how many reminders are in the drafts queue
- Flag events within 3 days as urgent
Done when Staff have the daily event registration status in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email members about events without staff approval?
No. Every registration reminder is drafted in Gmail and left unsent. Staff review each draft before it goes out, so members only receive approved, on-brand invitations.
What if a member registers after the draft is created?
WebRun reads the live registration list in GrowthZone each morning, so anyone who registered overnight is removed from the next day's reminder queue automatically.
Can it handle multiple events at the same time?
Yes. WebRun checks all events within the next 14 days each run and creates separate reminder drafts for each one, so the queue stays organized by event.
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