Automated Readmission Risk Care Conferences
Every morning, WebRun opens Ensocare to find patients flagged high risk for readmission who are nearing discharge, checks whether a care conference has already happened, and schedules an Outlook invite with a Zoom link so the care team can review the plan before the patient leaves.
How do I get a care team review scheduled before a high risk patient discharges?
WebRun checks Ensocare each morning for patients flagged high risk for readmission who are nearing discharge, then schedules a rapid care conference through Outlook with the attending physician, case manager, and nursing lead, attaching a Zoom link so the team can review the plan before the patient leaves, with nothing ever sent to the patient or family directly.
- High risk patients get a care team review before they leave, not after a readmission
- Conferences are scheduled the same morning a risk flag appears
- No patient or family is contacted directly by the automation
Built for Hospital case managers · discharge planning physicians · care coordination teams · quality and readmissions staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.ensocare.comin a real browser with your saved login - no setup, no API keys. -
1
Ensocare - find high readmission risk patients
ensocare.com
WebRun opens Ensocare to find high readmission risk patients. - Open Ensocare and filter to patients flagged high risk for readmission
- Check whether each one is within 48 hours of estimated discharge
- Skip anyone who already has a logged care conference this stay
Done when Every high risk patient nearing discharge without a conference is listed.
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2
Outlook - schedule the care conference
microsoft.com
WebRun opens Outlook to schedule the care conference. - Open Outlook and draft a calendar invite for a rapid care conference
- Add the attending physician, case manager, and nursing lead as attendees
- Send the invite to the internal care team only, never to the patient or family
Done when Every flagged patient has a care conference invite sent to the internal team.
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3
Zoom - attach the meeting link
zoom.us
WebRun opens Zoom to attach the meeting link. - Generate a Zoom meeting link for the scheduled time
- Attach the link to the Outlook invite
- Confirm the link is active before the invite goes out
Done when Every scheduled care conference has a working Zoom link attached.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the patient or family about the meeting?
No. The invite goes only to the internal care team, the attending physician, case manager, and nursing lead. It never contacts the patient or family directly.
How is readmission risk decided?
It reads the readmission risk flag already scored in Ensocare. WebRun does not calculate the score itself, it acts on the flag your clinical workflow already sets.
What if a care conference already happened?
It checks Ensocare for a logged conference this stay and skips scheduling a duplicate one for any patient already reviewed.
Related templates
Put this on autopilot.
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