Automated Car Wash Maintenance Alerts
Every morning, WebRun opens your Google Sheets maintenance tracker, finds any equipment items with a preventive maintenance date falling within the next seven days or already overdue, and sends a concise alert to both Slack and Telegram so your on-site and management teams can schedule service before a failure happens.
How can I get automatic car wash equipment maintenance alerts?
WebRun reads your Google Sheets maintenance tracker every morning and flags any equipment with a preventive maintenance date within the next seven days or already overdue. It posts a sorted alert to Slack for your ops team and sends the same list to Telegram for on-site staff, giving everyone time to schedule service before a breakdown occurs.
- Equipment PM due dates are flagged 7 days early, every day, without manual checks
- On-site staff receive mobile-ready alerts via Telegram so nothing is missed
- Overdue items are surfaced first so the most urgent work gets done
Built for car wash operators · maintenance managers · multi-site owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
sheets.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - read maintenance schedule
google.com
WebRun opens Google Sheets to read maintenance schedule. - Open the equipment maintenance Google Sheet and scan the PM due date column
- Flag any row where the due date falls within the next 7 days or is already past due
- Capture the equipment name, location, PM type, last service date, and days until due
Done when Every equipment item due for PM within 7 days is listed with full details.
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2
Slack - alert the ops team
slack.com
WebRun opens Slack to alert the ops team. - Post a grouped alert to the maintenance Slack channel listing all due and overdue PM items
- Sort by urgency: overdue first, then soonest due
- Tag the relevant location manager for each item so they can assign service
Done when The ops team has a sorted PM alert in Slack with ownership assigned.
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3
Telegram - ping the on-site team
telegram.org
WebRun opens Telegram to ping the on-site team. - Send the same PM list to the on-site Telegram group for the relevant location
- Keep the format short and readable on a phone screen
- Include the equipment name, location, and days until due for each item
Done when On-site staff have the PM alert on Telegram and can coordinate scheduling.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
How far ahead does it flag equipment for maintenance?
WebRun flags any equipment with a PM due within the next 7 days, plus anything already overdue, so your team has enough lead time to schedule a technician before a failure.
Do I need a special format in my Google Sheet?
No. Just point WebRun at your existing maintenance sheet and tell it which columns hold equipment name, location, and due date. It adapts to your layout without requiring a rebuild.
Can it track multiple sites in one sheet?
Yes. WebRun filters by location column and routes each alert to the right Slack channel and Telegram group, so multi-site operators get location-specific alerts rather than a single combined list.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.