Automated Fleet Wash Billing
On the first Monday of each month, WebRun opens DRB to compile each fleet account's wash usage for the prior month, calculates the amount due per vehicle and per account, drafts a corresponding invoice in QuickBooks for each fleet client, and posts the full billing queue to Slack for your team to review and approve before sending.
How do I automatically bill fleet accounts for car wash usage?
WebRun compiles each fleet account's wash usage from DRB at the start of every month, applies contracted rates, and drafts a line-item invoice in QuickBooks for each client. The full billing queue is posted to Slack for team review before any invoice is sent, so fleet accounts are billed accurately and on time without manual data gathering.
- Fleet invoices are compiled and drafted every month without any manual data gathering
- Each invoice reflects the correct contracted rate pulled directly from DRB
- Unusual totals are flagged before any invoice reaches a fleet client
Built for car wash operators · fleet account managers · billing teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
drb.comin a real browser with your saved login - no setup, no API keys. -
1
DRB - compile fleet wash usage
drb.com
WebRun opens DRB to compile fleet wash usage. - Open DRB and filter transaction reports to fleet account customers for the prior calendar month
- Capture total wash count, wash types used, and per-vehicle breakdown for each fleet account
- Verify each account's contracted rate per wash type to calculate the total amount due
Done when Every fleet account has a verified wash count and calculated invoice total for the prior month.
-
2
QuickBooks - draft fleet invoices
- Draft an invoice in QuickBooks for each fleet account with the line-item wash breakdown and total
- Apply the correct contracted rate and any volume discount if applicable
- Leave every invoice as a draft, unsent, awaiting team review and approval
Done when A draft invoice exists in QuickBooks for every fleet account, unsent and ready for review.
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3
Slack - post billing queue for review
slack.com
WebRun opens Slack to post billing queue for review. - Post the monthly fleet billing queue to Slack with each account name and invoice total
- Include a link to the QuickBooks drafts folder so the billing team can review quickly
- Flag any account whose total is significantly higher or lower than the prior month for verification
Done when Your billing team has the full fleet invoice queue in Slack with QuickBooks draft links.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send invoices to fleet clients automatically?
No. Every invoice is drafted in QuickBooks and left unsent. WebRun posts the billing queue to Slack so your team can review each total and approve before any invoice reaches a client.
How does it handle different contracted rates for each fleet account?
WebRun reads the contracted rate for each fleet account from DRB and applies it when calculating the invoice total, so each client is billed at their agreed price without manual rate lookups.
What if a fleet account's wash count looks wrong?
WebRun flags any account whose monthly total differs significantly from the prior month in the Slack summary, so your team can verify the DRB data before approving and sending the invoice.
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