Automated Caregiver Interview Scheduling
Every morning, WebRun opens Care.com, reviews the applicants you shortlisted, checks who has already been offered a time and who replied, drafts an interview invitation for anyone still waiting, and posts the whole pipeline to Microsoft Teams so hiring keeps moving.
How do I schedule interviews with shortlisted caregivers?
WebRun keeps your Care.com hiring moving every morning. It reviews your shortlisted applicants, checks who has been offered a time and who replied, drafts a warm interview invitation for everyone still waiting, and posts the full pipeline to Microsoft Teams, so a shortlist turns into booked conversations instead of stalling.
- Every shortlisted applicant gets an invitation drafted the next morning
- Applicants waiting longest are named before they go cold
- The whole pipeline sits in Teams instead of in someone's inbox
Built for families hiring care · home care agencies · childcare providers · staffing coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.care.comin a real browser with your saved login - no setup, no API keys. -
1
Care.com - review the shortlist and replies
care.com
WebRun opens Care.com to review the shortlist and replies. - Open Care.com and go to the job posts you asked it to cover
- List the applicants you marked as shortlisted
- Check each one for whether a time has been offered and whether they replied
- Note anyone who has been waiting longer than your follow-up window
- Read nothing beyond the job post and the applicant profile
Done when Every shortlisted applicant is marked booked, replied, or waiting.
-
2
Microsoft Teams - post the interview pipeline
microsoft.com
WebRun opens Microsoft Teams to post the interview pipeline. - Post today's interview pipeline to your Teams channel, grouped by stage
- Show who has a time booked, who replied and needs a slot, and who is still waiting
- Put applicants waiting longest at the top so nobody goes cold
- Note which job posts have nobody moving forward
Done when The interview pipeline is posted in Teams with waiting times.
-
3
Gmail - draft the interview invitations
gmail.com
WebRun opens Gmail to draft the interview invitations. - Draft a short interview invitation for each applicant still waiting, offering the times you set
- Keep the tone warm and the details specific: the role, the hours, and the proposed slots
- Leave every invitation unsent in Drafts. WebRun never contacts an applicant on its own
Done when An interview invitation is drafted for every waiting applicant.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact caregivers without me?
No. Every invitation is left unsent in your Gmail drafts for you to read and send. Only the internal Teams pipeline post, which your own team sees, goes up automatically.
Does it decide who to interview?
No. It works only from the applicants you shortlisted yourself. WebRun never scores a caregiver, rejects anyone, or changes a job post.
What about someone who has not replied for days?
They rise to the top of the waiting list with the number of days shown, and a follow-up note is drafted, so the shortlist does not quietly stall.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.