Automated Bookmanager Low-Stock Reorder Alerts
Every morning, WebRun opens Bookmanager, scans your inventory for titles that have dipped below their reorder point, groups them by supplier, and emails you a ready-to-act reorder list before the day gets busy.
How do I get automatic low-stock alerts for my bookstore inventory?
WebRun scans your Bookmanager inventory every morning for titles below their reorder point, groups them by supplier, and drafts a ready-to-act reorder list in Gmail. You review and send to your supplier, so no orders leave without your say-so.
- Low-stock titles are caught every morning before the day's sales deplete them further
- Reorder lists are grouped by supplier so you can act quickly
- Titles already on order are excluded automatically, keeping the list clean
Built for independent bookstore owners · bookstore buyers · indie booksellers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
bookmanager.comin a real browser with your saved login - no setup, no API keys. -
1
Bookmanager - scan inventory for titles below reorder threshold
bookmanager.com
WebRun opens Bookmanager to scan inventory for titles below reorder threshold. - Open Bookmanager and run the inventory status report
- Filter to titles where on-hand quantity is at or below the reorder threshold
- Note the ISBN, title, author, supplier, on-hand count, and suggested order quantity for each
- Group the results by primary supplier (Ingram, Baker and Taylor, direct publishers)
- Exclude titles already on open purchase orders
Done when All low-stock titles are listed, grouped by supplier, with order quantities.
-
2
Gmail - email the grouped reorder list for review
gmail.com
WebRun opens Gmail to email the grouped reorder list for review. - Draft an email summarising the low-stock titles grouped by supplier
- Include the ISBN, title, author, current stock, and suggested quantity for each line
- Leave the email as a draft for your review before sending to any supplier
- Flag the draft with the subject line 'Low-stock reorder list - [date]' for easy filing
Done when A reorder-list draft is waiting in Gmail for you to review and send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it place orders with suppliers automatically?
No. WebRun only drafts the reorder list in Gmail. You review it and send to your supplier yourself, so no orders go out without your approval.
How does it know my reorder threshold?
It reads the reorder point already set on each title in Bookmanager, so you stay in control by adjusting thresholds there as usual.
Will it flag titles already on order?
Yes. It checks Bookmanager for open purchase orders and skips titles that are already inbound so the list stays clean.
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