Automated BOL Mail Receipt Reconciliation
Every morning, WebRun opens BOL Mail, finds new payment and purchase receipts, matches each one against the running Airtable expense base, adds a record for anything missing, and logs a short reconciliation note to Notion so nothing goes untracked.
How do I reconcile BOL Mail receipts against my expense tracker?
WebRun checks BOL Mail every morning for new payment and purchase receipts, matching each one against your Airtable expense base. It adds a record for anything missing and posts a short reconciliation note to Notion, so no receipt goes untracked between your inbox and your books.
- Payment receipts get matched against the expense base every morning
- Missing entries are added automatically instead of going unrecorded
- A daily reconciliation note flags anything inconsistent
Built for bookkeepers · small business owners · freelancers · online sellers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
email.bol.uol.com.brin a real browser with your saved login - no setup, no API keys. -
1
BOL Mail - find new payment receipts
- Open BOL Mail and find new payment or purchase receipt emails
- Capture the amount, date, and vendor for each
- Skip anything already reconciled on a prior run
Done when Every new receipt this run is listed with its details.
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2
Airtable - match against the expense base
airtable.com
WebRun opens Airtable to match against the expense base. - Match each receipt against the expense base by amount and date
- Add a record for any receipt with no matching entry
- Leave already matched records untouched
Done when Every receipt this run is matched or added to the expense base.
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3
Notion - log the reconciliation note
notion.so
WebRun opens Notion to log the reconciliation note. - Post a short reconciliation note listing what matched and what was added
- Flag any receipt whose amount looks inconsistent with its record
- Keep the note to one per day
Done when Notion has today's reconciliation note.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it pay or confirm anything on its own?
No. WebRun only reads receipt emails and compares them against your Airtable base. It never sends a payment, confirms a transaction, or replies to anyone.
What counts as a matching record?
It compares the amount, date, and vendor in the receipt email against existing Airtable records, so a close match is treated as already tracked.
What happens when a receipt has no match?
It gets added to Airtable as a new record and flagged in the Notion note, so you can review it rather than it going unrecorded.
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