Automated Midwife Utilization Digest for Birth Centers
Every Monday, WebRun opens Maternity Neighborhood, tallies each midwife's completed visits and upcoming scheduled hours for the prior week, summarizes caseload distribution in a Google Sheet, and posts a utilization digest to the leadership Slack channel.
How can I automatically track midwife caseload and utilization at my birth center?
WebRun opens Maternity Neighborhood every Monday, tallies each midwife's completed and upcoming visit counts, logs them to a Google Sheet with capacity variance flags, and posts a caseload digest to the leadership Slack channel. No patient data is included in any output, only provider-level visit counts.
- Leadership sees caseload distribution every Monday without pulling manual reports
- Overloaded or underutilized midwives are flagged before burnout or underbilling occurs
- Historical utilization data in Google Sheets enables trend analysis quarter over quarter
Built for birth center directors · midwifery practice managers · clinical operations · freestanding birth centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.maternityneighborhood.comin a real browser with your saved login - no setup, no API keys. -
1
Maternity Neighborhood - tally visits and scheduled hours per midwife
maternityneighborhood.com
WebRun opens Maternity Neighborhood to tally visits and scheduled hours per midwife. - Open Maternity Neighborhood and navigate to the provider schedule or reporting section
- For each active midwife, count completed visits in the prior 7 days
- Capture the scheduled appointment count for the next 7 days per provider to flag upcoming capacity gaps
Done when Every midwife has a completed-visit count and a scheduled-visit count for the week.
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2
Google Sheets - log weekly utilization data
google.com
WebRun opens Google Sheets to log weekly utilization data. - Append this week's data as a new row in the provider utilization Google Sheet
- Include columns for provider name, prior-week completed visits, next-week scheduled visits, and a capacity-utilization percentage
- Highlight providers who are significantly over or under the practice average
Done when The Google Sheet has this week's utilization data logged with variance flags.
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3
Slack - post utilization digest to leadership
slack.com
WebRun opens Slack to post utilization digest to leadership. - Post a weekly utilization summary to the leadership Slack channel
- Include total visits completed, average per provider, and flag any provider more than 20% above or below average
- Link to the Google Sheet for full historical data
Done when Leadership has a Monday utilization digest in Slack with variance flags and a link to the full tracker.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does this report include any patient information?
No. The digest and the Google Sheet contain provider names and visit counts only. No client names, health details, or PHI are included in the output.
How does it define utilization?
It compares each midwife's completed visits against the practice average for the week. You can adjust the variance threshold in the setup so the flag triggers at the right level for your team size.
Can it track on-call hours or labor attendance, not just scheduled visits?
The current version tracks scheduled and completed prenatal and postpartum visits logged in Maternity Neighborhood. On-call and labor tracking can be added in a custom extension.
Related templates
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