Automated Birth Center Appointment Confirmation Drafts
Every morning, WebRun opens Maternity Neighborhood, finds visits scheduled in the next 48 hours, drafts a friendly confirmation message for each client, and saves them in Gmail as drafts for staff to review and send, keeping every appointment confirmation on-brand and timely.
How do I automatically draft appointment confirmation messages for prenatal visits at my birth center?
WebRun checks Maternity Neighborhood every morning for prenatal and postpartum visits in the next 48 hours, cross-checks midwife availability in Google Calendar, and drafts a confirmation message in Gmail for each appointment. Every draft is held for staff review before any message reaches a client, keeping outreach timely and on-brand.
- Every client gets a confirmation draft ready before their visit with no manual drafting by staff
- Double-booked or conflicting appointments are flagged before confirmations are sent
- Staff approve and send confirmations in one click, saving 30 or more minutes per day
Built for birth centers · midwifery practices · scheduling coordinators · freestanding birth centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.maternityneighborhood.comin a real browser with your saved login - no setup, no API keys. -
1
Maternity Neighborhood - find visits scheduled in next 48 hours
maternityneighborhood.com
WebRun opens Maternity Neighborhood to find visits scheduled in next 48 hours. - Open Maternity Neighborhood and navigate to the appointments calendar
- Filter for prenatal and postpartum visits scheduled in the next 48 hours
- Capture the appointment time, visit type, and client record ID for each upcoming visit
Done when All visits in the next 48 hours are listed with their type and time.
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2
Google Calendar - confirm appointment details
calendar.google.com
WebRun opens Google Calendar to confirm appointment details. - Cross-check each appointment against Google Calendar to confirm midwife availability and no conflicts
- Flag any appointment where the midwife has a blocking event or the room is double-booked
Done when Each upcoming visit is confirmed or flagged for scheduling review.
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3
Gmail - draft confirmation messages for staff review
gmail.com
WebRun opens Gmail to draft confirmation messages for staff review. - Draft a warm, on-brand confirmation message for each confirmed upcoming visit
- Include the visit date, time, and location. Do not include clinical details in the message
- Save each message as a draft in Gmail, do not send. Leave for staff to review and approve before sending to the client
Done when A draft confirmation message is queued in Gmail for each upcoming visit, pending staff approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send confirmation messages to clients without staff approval?
No. Every confirmation message is saved as a Gmail draft and held for staff review before anything is sent to a client. WebRun never contacts clients directly without human approval.
Does the confirmation include any clinical or health information?
No. Confirmation drafts include only the appointment date, time, and location. Clinical details stay inside Maternity Neighborhood, which is HIPAA-compliant.
What if an appointment is rescheduled after the confirmation draft is created?
WebRun reads the live appointment data in Maternity Neighborhood each morning. If you run the agent again after a reschedule, it will draft an updated confirmation with the new details.
Related templates
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