Automated Prior Auth Expiry Tracking for Birth Centers
Every Monday, WebRun opens Maternity Neighborhood, identifies prior authorizations expiring within 30 days across your active prenatal caseload, logs them to a Google Sheet for the billing team, and posts a prioritized worklist to Slack.
How do I track prior authorization expiry dates for my birth center clients?
WebRun opens Maternity Neighborhood every Monday, finds prior authorizations expiring within 30 days across your prenatal caseload, logs them to a Google Sheet with urgency highlighting, and posts a count and link to the billing team in Slack. Authorization renewals are handled by your staff. No PHI leaves HIPAA-compliant systems.
- No prior authorization lapses mid-pregnancy due to missed expiry
- Billing team has a prioritized worklist in Sheets every Monday morning
- 7-day urgent flags ensure renewals are initiated before coverage gaps
Built for birth center billing teams · midwifery practices · freestanding birth centers · prenatal care coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.maternityneighborhood.comin a real browser with your saved login - no setup, no API keys. -
1
Maternity Neighborhood - find expiring prior authorizations
maternityneighborhood.com
WebRun opens Maternity Neighborhood to find expiring prior authorizations. - Open Maternity Neighborhood and navigate to the billing or authorization section
- Filter active clients for prior authorizations with an expiry date within the next 30 days
- Capture the client record number (not name), payer, auth number, service type, and expiry date
Done when Every expiring authorization in the next 30 days is listed with payer and expiry details.
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2
Google Sheets - log auth expiry worklist
google.com
WebRun opens Google Sheets to log auth expiry worklist. - Append each expiring auth as a new row in the billing team's prior-auth tracking sheet
- Include columns for record ID, payer, auth number, service type, expiry date, and a status field
- Highlight rows where the auth expires within 7 days
Done when The Google Sheet is updated with all expiring auths, sorted by urgency.
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3
Slack - alert billing team
slack.com
WebRun opens Slack to alert billing team. - Post a summary count and top-priority items to the billing Slack channel
- Flag the count expiring within 7 days vs. 8 to 30 days
- Include a link to the Google Sheet for full detail
Done when Billing team has a Slack alert with a count and a link to the full worklist in Sheets.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it submit renewal requests to payers automatically?
No. WebRun builds the worklist and flags urgency, but prior authorization renewals require staff to initiate with the payer. All payer communication is handled by your billing team.
Will client names appear in Slack or the spreadsheet?
Client names are not posted to Slack. The Google Sheet uses record IDs, and access to the sheet is controlled by your team. Full PHI stays inside Maternity Neighborhood.
How far in advance does it flag expiring authorizations?
It surfaces all auths expiring within 30 days, highlighting the most urgent (7 days or fewer) in red so your billing team can prioritize renewal requests.
Related templates
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