Automated Employee Navigator New Hire Eligibility Tracking
Every morning, WebRun opens Employee Navigator, finds new hires whose benefits eligibility window opens in the next 7 days, logs each to a Google Sheet, and alerts HR in Slack so no deadline slips through.
How do I track new hire benefits eligibility deadlines automatically?
WebRun opens Employee Navigator every morning and finds new hires whose benefits eligibility window is opening within 7 days. It logs each hire with their deadline into a Google Sheet and sends an HR team alert in Slack, ensuring no new employee misses their enrollment window.
- Zero missed eligibility deadlines for new hires
- HR sees every upcoming deadline in one daily Slack message
- Google Sheet provides a running audit trail of eligibility status
Built for HR teams · benefits coordinators · people operations · mid-size employers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.employeenavigator.comin a real browser with your saved login - no setup, no API keys. -
1
Employee Navigator - find new hires nearing eligibility window
employeenavigator.com
WebRun opens Employee Navigator to find new hires nearing eligibility window. - Open Employee Navigator and navigate to the employee list filtered by recent hire dates
- Identify employees whose benefits eligibility date falls within the next 7 days
- Capture name, hire date, eligibility date, department, and enrollment status for each
Done when All new hires with an eligibility deadline in the next 7 days are listed.
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2
Google Sheets - log each hire with deadline and status
google.com
WebRun opens Google Sheets to log each hire with deadline and status. - Open the new-hire eligibility tracker sheet
- Add or update a row for each new hire with their deadline, status, and days remaining
- Mark any hire who has already enrolled as complete
Done when The Google Sheet reflects the current eligibility status of every recent new hire.
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3
Slack - alert HR about upcoming eligibility deadlines
slack.com
WebRun opens Slack to alert HR about upcoming eligibility deadlines. - Post a digest to the HR channel listing new hires whose eligibility window opens this week
- Flag any hire who is already past their eligibility date without completing enrollment
Done when HR has a clear list of deadlines to action today in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
What happens if a new hire already enrolled?
WebRun reads the live enrollment status in Employee Navigator each morning and marks them complete in the Google Sheet, so only those who still need to act appear in the Slack alert.
Will it contact the employee directly?
No. WebRun only posts an internal alert to HR in Slack and updates the tracker sheet. Any outreach to the employee is handled by HR directly.
Can I adjust the look-ahead window beyond 7 days?
Yes. The look-ahead period is a setting you configure when you connect Employee Navigator. You can set it to any number of days that fits your onboarding timeline.
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