Automated Balloon Review Request Drafts
Every evening, WebRun opens TripWorks, finds the passengers who flew and landed that day, and drafts a warm thank-you email in Gmail for each of them with your review link and the flight-photo gallery link, personalised by flight, and queues every draft for your review before it sends.
How do I automatically draft review and photo requests after a balloon landing?
Each evening, WebRun finds the balloon passengers who flew and landed that day in TripWorks and drafts a warm thank-you email in Gmail for each one, with your review link and their flight-photo gallery link. Every draft is queued for your review, so a personal note goes to real fliers only after you approve and send it.
- Happy fliers get a review ask the same evening while the flight is fresh
- Only passengers who actually flew are asked, protecting your review quality
- Every thank-you note is reviewed before it reaches a guest
Built for hot air balloon operators · balloon ride companies · marketing teams · tour operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.tripworks.comin a real browser with your saved login - no setup, no API keys. -
1
TripWorks - find today's landed passengers
tripworks.com
WebRun opens TripWorks to find today's landed passengers. - Open TripWorks and list flights that flew and completed today
- Capture each passenger's name, email, flight date, and launch site
- Skip any flight that was scrubbed or did not actually fly
- Note the matching photo gallery reference for each flight if one is on file
Done when Every passenger who flew and landed today is listed with their flight details.
-
2
Gmail - draft the review and photo request
gmail.com
WebRun opens Gmail to draft the review and photo request. - Draft a warm thank-you email for each passenger referencing their flight and launch site
- Include your review link and a polite ask to share how the experience went
- Add the link to that flight's photo gallery so guests can view and download their images
- Save each email as a Gmail draft. Do not send any thank-you or review request automatically.
Done when A thank-you draft with the review and photo links exists in Gmail for each landed passenger, ready for review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email passengers a review request without me?
No. Every thank-you and review request is saved as a Gmail draft and waits for your review. You can edit the note or skip a guest before anything is sent.
Does it only email people who actually flew?
Yes. It reads live flight status in TripWorks and includes only passengers whose flight flew and landed that day. Scrubbed or no-fly bookings are excluded, so no one who did not fly gets asked to review.
Can it include the flight photos?
Yes. If a photo gallery link is on file for that flight in TripWorks, the draft includes it so guests can view and download their images alongside the review ask. Without a gallery on file, the draft simply omits that link.
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