Draft balloon flight confirmations with the meet time
Whenever a new balloon flight booking is paid in TripWorks, WebRun reads the flight date, launch location, and party size, matches the correct pre-dawn meet time and driving directions for that launch site, and drafts a friendly confirmation email in Gmail for your team to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically draft balloon flight confirmations with the meet time?
WebRun watches TripWorks for new paid balloon bookings and reads the flight date, launch site, and party size. It then drafts a warm Gmail confirmation with the exact pre-dawn meet time, address, and directions for that launch. Every draft waits for your team to review and send, so nothing reaches a passenger unapproved.
- Every booking gets a clear meet time and directions the same day it is made
- Passengers arrive on time because the pre-dawn meet window is spelled out
- No confirmation email reaches a passenger without a human review
Built for hot air balloon operators · balloon ride companies · tour operators · reservations teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.tripworks.comin a real browser with your saved login - no setup, no API keys. -
1
TripWorks - read new balloon flight bookings
tripworks.com How to Automate TripWorks
WebRun opens TripWorks to read new balloon flight bookings. - Open TripWorks and find bookings paid since the last run
- For each booking, capture the passenger name, email, flight date, launch site, and number of guests
- Look up the scheduled meet time and check-in window for that launch location
- Note any add-ons or special requests already attached to the reservation
Done when Every new paid booking has its flight date, launch site, meet time, and party size gathered.
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2
Gmail - draft the confirmation with meet time
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the confirmation with meet time. - Draft a warm, on-brand confirmation email addressed to the lead passenger
- State the flight date, the exact meet time, the launch site address, and driving and parking directions
- Remind guests to arrive on time since balloons launch at first light and cannot wait for latecomers
- Save the email as a Gmail draft. Do not send any confirmation to a passenger automatically.
Done when A confirmation draft with the correct meet time exists in Gmail for every new booking, ready for review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email passengers without me?
No. Every confirmation is saved as a Gmail draft and waits for your team to read, adjust, and send. Nothing reaches a passenger until a human clicks send.
How does it know the right meet time?
It reads the launch site and check-in window on each TripWorks booking, then pulls the pre-dawn meet time you have set for that location, so directions and timing always match the actual flight.
What if the booking already has the meet time in it?
It uses whatever is on the live reservation in TripWorks. If a specific meet time is attached, the draft repeats it exactly rather than guessing, keeping every confirmation accurate.
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