Capture special-occasion notes so no birthday is missed
Every morning, WebRun opens TripWorks, reads new bookings and their notes and custom-question answers for mentions of birthdays, anniversaries, proposals, and other special occasions, and logs a tidy, per-flight crew brief in a Google Sheet so your team can prepare a thoughtful touch for each guest.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically capture special-occasion notes from balloon bookings?
Every morning, WebRun scans new TripWorks bookings and their notes and custom-question answers for birthdays, anniversaries, proposals, and other occasions, then logs a per-flight crew brief in a Google Sheet. Your team sees each morning's special moments in one place and can prepare a thoughtful, discreet touch, with nothing ever messaged to the guest.
- No birthday, anniversary, or proposal slips through unnoticed
- Crew starts each day with occasions grouped by flight in one brief
- Sensitive surprises stay internal and are never messaged to the guest
Built for hot air balloon operators · balloon ride companies · ground crew · guest experience teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.tripworks.comin a real browser with your saved login - no setup, no API keys. -
1
TripWorks - scan bookings for occasion notes
tripworks.com How to Automate TripWorks
WebRun opens TripWorks to scan bookings for occasion notes. - Open TripWorks and review bookings made since the last run
- Read the booking notes, comments, and custom-question answers for each
- Detect mentions of birthdays, anniversaries, proposals, and other occasions
- Capture the guest name, flight date, launch site, and the occasion detail found
Done when Every new booking mentioning a special occasion is identified with its flight and detail.
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2
Google Sheets - log the crew occasion brief
docs.google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the crew occasion brief. - Open the crew occasion brief in Google Sheets
- Add a row per guest with the flight date, launch site, occasion, and any specifics
- Group entries by flight so the crew sees each morning's occasions together
- Flag proposals and milestone events so the crew can plan a discreet, special touch
Done when The Google Sheet holds a per-flight brief of upcoming special occasions for the crew.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact guests about their occasion?
No. It only writes an internal crew brief in your Google Sheet. Any surprise stays in your team's hands, which is exactly how a proposal or milestone should be handled.
Where does it find the occasion details?
It reads the booking notes, comments, and custom-question answers on each TripWorks reservation. If a guest mentions a birthday, anniversary, or proposal anywhere on the booking, it captures it into the brief.
What about sensitive surprises like a proposal?
Proposals and milestone events are flagged separately in the sheet so the crew can plan discreetly. Nothing is ever messaged to the guest or their party, keeping the surprise safe.
Related templates
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