Automated Cake Tasting Consultation Scheduling
When a cake tasting or consultation request arrives in BakeSmart, WebRun checks Google Calendar for your next available slots, drafts a friendly scheduling email with two or three proposed times, logs the enquiry in your BakeSmart consultation tracker, and queues the email for your review before it goes to the customer.
How do I automatically schedule cake tasting and consultation appointments?
When a cake tasting or consultation request arrives in BakeSmart, WebRun checks your Google Calendar for the next available slots, drafts a friendly scheduling email with two or three proposed times, and queues it in Gmail for your review. The enquiry is also logged in BakeSmart so no consultation request is missed.
- Every tasting enquiry gets a scheduling draft within minutes of the request
- Proposed times are always based on real calendar availability, not guesswork
- No consultation slot is booked without your review and approval
Built for custom cake shops · bakeries offering tasting sessions · wedding cake designers · patisseries with consultation bookings
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.bakesmart.comin a real browser with your saved login - no setup, no API keys. -
1
BakeSmart - read tasting or consultation request
bakesmart.com
WebRun opens BakeSmart to read tasting or consultation request. - Open BakeSmart and check for newly submitted tasting or consultation requests
- Capture the customer name, contact email, event date if given, number of guests, and any flavour or dietary notes
- Log the enquiry as a new consultation record in BakeSmart
Done when Each new tasting or consultation request is captured and recorded in BakeSmart.
-
2
Google Calendar - find available appointment slots
calendar.google.com
WebRun opens Google Calendar to find available appointment slots. - Open Google Calendar and check availability in the consultation time slots over the next 14 days
- Identify two or three open slots that fit the customer's event date window
- Note the proposed dates and times
Done when Two or three available consultation slots are identified for the customer.
-
3
Gmail - draft scheduling email for review
gmail.com
WebRun opens Gmail to draft scheduling email for review. - Draft a friendly scheduling email addressed to the customer
- Include the two or three proposed times and ask them to confirm their preferred slot
- Leave the email as a draft for your review before sending. Do not send without approval
Done when A scheduling email draft with real available times is waiting in Gmail for review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it book the consultation slot automatically?
No. WebRun proposes available times in a Gmail draft for your review. The slot is only confirmed once you send the email and the customer replies, so your calendar is never booked without your sign-off.
What if there are no available slots in the next 14 days?
WebRun notes the lack of availability in the draft and suggests extending the window, so you can add a note to the customer explaining when you next have openings.
Can it handle requests for specific cake flavours or dietary requirements?
Yes. WebRun reads any flavour preferences or dietary notes from the BakeSmart enquiry and includes them in the draft so both you and the customer are aligned before the tasting.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.